Admin Coordinator

GSS Tech Group is hiring on behalf of our client, a new premium ladies only fitness and wellness studio in Dubai offering Strength, Pilates and Lagree, alongside a dedicated wellness and spa space. The studio is building a community driven brand and is hiring its founding management team ahead of launch.

Front Desk and Member Experience

• →Welcome members and guests, manage check ins, and handle walk in and phone enquiries
• →Process memberships, class packages, renewals, freezes and cancellations on the studio booking system
• →Resolve member queries and complaints professionally, escalating to the GM where needed

People Administration

• →Maintain employee records, contracts, attendance and leave tracking
• →Coordinate onboarding paperwork for new instructors and staff
• →Support visa, Emirates ID and labour documentation processes with the PRO or HR partner

Finance Administration

• →Handle daily cash and card reconciliation, POS reports and petty cash
• →Raise and track invoices, supplier payments and expense claims
• →Prepare basic weekly and monthly reports for the GM

Suppliers and Facilities

• →Coordinate with suppliers for retail stock, amenities, cleaning and consumables
• →Manage facility maintenance requests, equipment servicing and contractor visits
• →Ensure the studio, changing rooms and spa areas meet hygiene and presentation standards

• Female candidates only (ladies only studio)
• Available to join immediately or within 30 days, currently based in the UAE
• 2 to 4 years in an admin, front desk or coordinator role, ideally in fitness, wellness, spa, hospitality or premium retail
• Strong communication skills in English; Arabic is a plus
• Comfortable with booking systems (Mindbody, Glofox, Mariana Tek or similar), MS Office or Google Workspace
• Organised, detail oriented and calm under pressure
• Warm, polished presence suited to a premium customer facing environment
• Flexible to work early mornings, evenings and weekends on a rota basis