Athlete Lifestyle & Performance Coordinator

Role: Athlete Lifestyle & Performance Coordinator.

Grade and Salary: Grade 5 (£26,707 - £31,236) per annum.

FTE and working pattern: 1 FTE (full time- 35 hours per week) open-ended.

Holiday Entitlement: 28 days annual leave plus 9 buildings-closed days (and Christmas Eve when it falls on a weekday). Use our total rewards calculator:  https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

Purpose of Role

To provide vital coordination and administration for the Sports Scholarship Programme and the wider Sport Performance team, maintaining high standards at all times to contribute to a high performance environment within the department.

Key Duties & Responsibilities

• Coordinate bookings and contracts for services provided by the performance department. 

• Manage scholarship and recruitment and onboarding processes by working with coaching staff as well as the University recruitment and admissions team. Promote scholarship programmes at University open days and offer holder days and support with Oriam input. 

• Working in conjunction with the Sports Union, manage the sport administration of scholarship teams including booking facilities, transport, trip compliance plus competition entries for sport scholars. 

• Administer programme budget by completing all finance administration tasks including student expenses and tracking expenditure, working with Oriam Admin Services. 

• Support athletes with academic flexibility requests. 

• General support to the student athletes in our care on the scholarship programme, seeking support from relevant people wherever required. 

• Working collaboratively with marketing & communication colleagues in Oriam, Heriot-Watt and Sports Union, ensuring that both the scholarship programme and department services are well promoted.

Essential & Desirable Criteria

Essential

• At least 3 years' experience of coordinating/ administering sport programmes.

• Extremely competent in the use of relevant IT packages.

• Well-developed interpersonal and communication skills.

• Demonstrable professional and proactive approach.

• Ability to develop relationships with a range of stakeholders.

• Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment.

• Demonstrable provision of excellent customer service.

Desirable

• Experience of working with coaches and athletes within a similar performance environment as outlined above.

How to Apply

Applications can be submitted up to 11:55pm (UK time) on Tuesday 25^th August.

Interviews are expected to take place on Tuesday 15^th September.

For further information about the role please contact Chris Sellar on c.sellar@hw.ac.uk .

Please submit your CV & covering letter via the Heriot-Watt on-line recruitment.

We welcome and will consider flexible working patterns e.g., part-time working and job share options.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities.  Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .

Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

About the Team

Oriam has a vision to inspire, engage and motivate our communities through the facilities we provide and the interactions we have with our customers. As a member of the team, you will contribute to the delivery of the strategy.

About Heriot-Watt University

At Heriot-Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.