Senior Administrative Executive, Accounts Receivable

Malaysiasenior

Finance & AccountingAccounts Receivable

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Overview

Job Description The role holder will be responsible for the daily operations of the accounts receivable and credit control functions to ensure compliance with the University's policies,

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Finance & AccountingAccounts Receivable

Job Description

The role holder will be responsible for the daily operations of the accounts receivable and credit control functions to ensure compliance with the University's policies, statutory requirements, approved accounting standard

The position reports to the Manager, Accounts Receivable.

The role will be based at the University's campus in Putrajaya, the administrative capital of Malaysia.

Key Duties and Responsibilities

Responsible for daily Accounts Receivable operations and ensuring that accounting records and systems comply with the University's policies, approved accounting standards, tax requirements (eg. E-invoice and Sales and services tax(SST)) and any other related statutory.
Responsible for the end to end credit control and debt management processes to ensure prompt collections, to generate the customer ageing report on a daily basis to monitor the credit status and to ensure prompt action is taken in accordance with the policies.
Responsible for the monthly reconciliations, analyses and reports pertaining to, but not limited to doubtful debts and bad debts, ageing analysis, collection report, agent commission, as well as ensuring that they are recorded accurately and any unreconciled items are cleared on a timely basis.
In charge of the Accounts Receivable's service helpdesk and ensure that all inquiries are addressed in a timely manner.
Responsible for student refund requests and ensure that they are processed within the due date.
Collaborate closely with the System Finance team on system applications, improvements and timely implementation.
Review, recommend, develop and implement processes and procedures to improve operational efficiency and controls in billings and credit control.
Responsible for reconciling and clearing Unapplied receipts balances on a daily basis in accordance with the University's Standard of Operating Procedures for Unclaimed Money.
Fill in for any Accounts Receivable team member who is unavailable.
To undertake any other duties as assigned by the line manager or management from time to time.

All HWUM staff endeavours will embody our shared values of: Inspire, Collaborate, Belong, and Celebrate.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

Person Specification

This section details the attributes e.g. skills, knowledge/qualifications and competencies which are required in order to undertake the full remit of the role.

Education & Qualifications

Essential

Degree or a professional certificate or equivalent.

Desirable

Accounting/CPA/ACCA qualification.

Experience

Essential

Minimum 3 - 4 years of working experience in a similar capacity.

Desirable

Experience working in the education industry.

Competencies, Skills & Knowledge

Essential

Meticulous and attend to details.
Able to exercise critical thinking and propose recommendation.
Self-motivated with high degree of commitment to meet deadlines and objectives.
Proficient in Microsoft Office applications in MS Excel, MS Word and PowerPoint.
Excellent written and verbal communication skills in English and Malay.

Desirable

Knowledge in Oracle Fusion.

Able to communicate with all levels.

Experience with an ERP system.

Able to make and take independent decisions which have minor impact.

Anticipates and highlights issues that need to be considered that contributes to decision making process by providing relevant information and opinions to meet individual/team goals.

Essential Criteria – these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short-listing stage.

Desirable Criteria – these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.

Other Relevant Information

We aim to hold interviews at the Malaysia Campus in Putrajaya on the week of 10 August 2026.

For more information about Malaysia Campus, please visit http://www.hw.edu.my.

For information about Purpose-Driven Education, please see our website: https://www.hw.ac.uk/malaysia/about/purpose-driven-education.htm

Application Process

Applications should be submitted to Careers system.

Applications must be submitted by 9 August 2026. If you are not contacted by the selection committee by 14 August 2026 then please assume that on this occasion your application has been unsuccessful.