Virtual Solar Admin/Designer (004 - 1459)

​​Looking for Philippines-based candidates

Job Role: Virtual Assistant with Solar Experience

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

• →Solar System Design: Prepare solar system designs and layouts using OpenSolar or similar solar design software.
• →Proposal Preparation: Develop accurate solar proposals, system configurations, and supporting documentation for customer presentations.
• →Solar Project Administration: Manage project records, documentation, and administrative requirements throughout the solar installation process.
• →Equipment Ordering: Assist with preparing equipment lists, checking product requirements, and coordinating orders with suppliers.
• →Installation Scheduling: Coordinate installation schedules with customers, installers, suppliers, and other relevant stakeholders.
• →Documentation Management: Prepare, organise, and maintain solar project paperwork to ensure information is accurate aznd up to date.
• →Customer and Team Coordination: Communicate with internal team members, customers, suppliers, and installation teams to support smooth project delivery.
• →Sales Support: Assist with preparing quotations, following up on proposals, maintaining customer records, and supporting other sales-related administrative activities as required.
• →Process Improvement: Learn and follow internal workflows while identifying opportunities to improve efficiency as the solar business grows.
• →General Administrative Support: Provide additional administrative assistance related to solar operations and other business activities when required.

• Previous hands-on experience in solar design, solar drafting, solar system configuration, or a similar role.
• Experience preparing solar system layouts, designs, and customer proposals.
• Familiarity with OpenSolar is highly desirable. Candidates with experience using similar solar design software are also encouraged to apply.
• Understanding of solar system components, including solar panels, inverters, batteries, and related equipment.
• Strong administrative and organisational skills, with the ability to manage documentation, schedules, and multiple tasks.
• Good written and verbal English communication skills.
• Strong attention to detail and the ability to prepare accurate designs, proposals, and project documentation.
• Ability to work independently, manage priorities, and meet deadlines in a remote working environment.
• Willingness to learn new systems, tools, and internal processes.
• Experience coordinating with customers, suppliers, installers, or other stakeholders is an advantage.
• Familiarity with Australian solar standards, installation practices, equipment requirements, or industry processes is preferred but not essential.
• Previous experience in solar administration, equipment ordering, installation coordination, or sales support is an advantage.

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)