Used Cars Admin

Greece·KifisiáFull-timemid

Other

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Quick Summary

Requirements Summary

Have 1–2 years of experience in administration, back office, sales support, procurement or a similar role. Are organised, detail-oriented and able to manage multiple tasks.

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instacar is guided by our core values: Be Fair, Be Bold, Be Patient. We’re committed to fairness in all our collaborations, bold innovation and patience in our growth.

In less than six years, we’ve achieved significant milestones, establishing four prominent instacar points, investing in micro-mobility, and developing our own tech tools like instafleet, a fleet management solution, crafted in-house to streamline operations. Additionally, our all-in-one app provides instadrivers with a centralised platform to manage every aspect of their vehicle subscription seamlessly.

What We Offer

~2 min read

As one of the fastest-growing mobility companies in Greece, backed by leading investors such as Autohellas and Elikonos Capital, with approximately €35 million in revenue in 2025 and on track to surpass €50 million in 2026, we're on the lookout for dynamic individuals to join our #instateam.
Proudly certified as a Great Place to Work® for two consecutive years, in 2025 and 2026, and recognized as one of the Best Workplaces™ for Young Professionals in 2026, instacar is a place where your voice matters, your creativity thrives, and your impact is tangible.
With a human-centered approach and an unwavering commitment to excellence, we foster an environment where innovation, collaboration, and every contribution are valued.

Collaborate with industry experts in a supportive and inclusive environment.

✓A competitive benefits package, including premium private health & life insurance programs.

✓Additional perks such as significant discounts on various health, exercise, and nutrition services, a birthday gift card, and more.

✓Opportunities for career growth and advancement with a commitment to prooting from within

✓Experience firsthand the convenience of instacar with 10 free rental days.

✓Exclusive cost rates for renting a car from instacar, because why drive anything else?

✓Work in our brandnew HQ in Kifissia.

We are looking for a Used Cars Administrator to join our Sell Vehicles team and support the day-to-day administrative and operational activities related to the sale and delivery of used vehicles.

You will help coordinate vehicle documentation, customer financing, ownership transfers and after-sales processes, ensuring that information and documentation are accurate and up to date.

Your Responsibilities

Support the day-to-day back-office activities of the Used Cars team.
Manage and maintain vehicle and customer documentation throughout the sales process.
Coordinate and follow up on vehicle ownership transfers and related documentation.
Support customer financing and loan applications, including communication with partner banks.
Follow up with banks regarding applications, approvals and pending documentation.
Support vehicle preparation and after-sales processes when required.
Assist with purchase orders, invoices and other administrative documents related to vehicle sales and after-sales.
Maintain accurate vehicle and customer information in internal systems and Excel files.
Communicate and coordinate with all departments to ensure a smooth sales and delivery process.

Requirements

~1 min read

We value individuals who:

Have 1–2 years of experience in administration, back office, sales support, procurement or a similar role.
Are organised, detail-oriented and able to manage multiple tasks.
Have good knowledge of MS Office, especially Excel.
Have strong communication, coordination and follow-up skills.
Are comfortable working with data, documentation and internal systems.
Have a proactive and hands-on approach.
Experience in automotive, banking/financing, vehicle administration or sales support is a plus.
A genuine interest in cars is also a plus.