Real Estate Virtual Assistant (CRM & Operations) – Remote

A high-performing luxury real estate team in New York City is seeking a detail-oriented Virtual Assistant to support CRM management, listing coordination, and daily operations.

This role is ideal for someone who is highly organized, proactive, and experienced in real estate systems especially Follow Up Boss and enjoys keeping workflows clean, efficient, and on track.

• Maintain and update contacts, leads, and deal pipelines in Follow Up Boss
• Enter transaction paperwork and ensure records are complete and accurate

• Keep CRM data, templates, and lists organized and up to date

• Manage calendar scheduling (iCal), meetings, and Zoom calls

• Create and maintain email templates and mailing lists

• Handle general admin tasks and reservations as needed

• Track listing checklists and follow up on missing items

• Draft and organize weekly traffic reports

• Set up email/text campaigns for expired listings

• Prepare weekly follow-up reports for active clients

• Experience with Follow Up Boss (required)

• Strong attention to detail and organization

• Ability to work independently and meet deadlines

• Excellent communication and reliability

• Experience in real estate operations or transaction support preferred

• Reliable internet and home office setup

• Available full-time during EST hours (7:30 AM – 4:30 PM)

Candidates applying for this role should have a reliable home office setup, stable internet connection, and the ability to maintain consistent availability during the required working hours.

Successful candidates communicate proactively, meet deadlines, and take ownership of responsibilities while working remotely.

This is a top-producing NYC luxury real estate team with over $1.2B in closed transactions, specializing in high-end condos, co-ops, and new developments.

Intelus Agency is a remote staffing and talent-matching firm that helps businesses hire reliable, role-trained remote professionals. Intelus manages sourcing, screening, placement, and ongoing support while candidates work day-to-day with our clients’ teams.

If you meet the requirements outlined above and are interested in this opportunity, please complete our quick application form below by uploading your resume and submitting a short 1-minute introduction video.

In your video briefly share:

Your professional background
The types of work you specialize in
Why this opportunity interests you

Intelus Agency will review applications and contact qualified candidates regarding next steps.