Sr. Project Coordinator

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association (Heart Association) has an excellent opportunity for a Sr. Project Coordinator in its California Tobacco Endgame Center (Tobacco Endgame Center) for Organizing & Engagement, which is part of the Heart Association’s Advocacy Department. (Home-based work is available in California)

In this role, you will be responsible for providing coordination and administrative support for the Tobacco Endgame Center, which provides training, technical assistance and resources to support local and statewide projects funded by the California Tobacco Prevention Program (CTPP) in their efforts to pass local tobacco policies and advance tobacco prevention, generally. Responsible for preparing and distributing communications, scheduling meetings and events, supporting Tobacco Endgame Center trainings and other organizing efforts based on project assignments. The position will also include operations and budgeting responsibilities associated with the Tobacco Endgame Center’s work.

• →Provide coordination, logistical and administrative support for project meetings, trainings and technical assistance activities.
• →Assist in the development and maintenance of the Tobacco Endgame Center’s website.
• →Assist writing and distributing the Tobacco Endgame Center’s monthly e-newsletter.
• →Produce and distribute communications through the state tobacco prevention website and the Tobacco Endgame Center’s listservs through Salesforce.
• →Ensure expenses and invoices are accurately completed, submitted, reviewed, approved, and reimbursed promptly.
• →Develop, monitor, and adjust budgets to align with project resource needs, funding requirements, and CTPP cost principles.
• →Coordinate the completion of required forms for contractors and consultants, submit to Optimus and monitor the approval processes.
• →Maintain SharePoint folders, upload and track project items or project activities for the Tobacco Endgame Center’s submitted annual/bi-annual progress report, or for Scientific Review.   
• →Coordinate the development of the Tobacco Endgame Center’s 6-month progress reports.
• →Submit any annual budget updates or communications to the funding agency through appropriate agency portals.

• High school diploma or equivalent experience
• At least five (5) years of relevant experience.
• Competence with Outlook, Word, Excel, PowerPoint and Salesforce
• Strong verbal and written communication skills, including professional interaction with colleagues
• Detail-oriented with experience who can manage project tasks, track timelines, and facilitate communication across the Center team.
• Interest and/or experience in public health, tobacco prevention, public policy and/or an interest in non-profit advocacy.
• Understanding of financial systems, financial accounting, expense management, contract management, and budget development.
• Familiarity with state, federal, and/or foundation grant making entities and their operational and compliance processes.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities