Human Resources Coordinator

United States·Indianapolismid

OtherHuman Resources Coordinator

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Quick Summary

Key Responsibilities

Two years of experience in human resources or a related administrative role. Experience with onboarding, orientation, employee transactions, or HR administration.

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OtherHuman Resources Coordinator

Job Title: Human Resources Coordinator
Location: Indianapolis - Downtown Campus
Job Type: Full-time
Classification: N-5
Salary Range: $18.50 - $22.00/hr. (based on experience)
Reports To: Director of Human Resources

Who We Are:
Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success.

Our Values:
• Empathy: We lead with care and connectivity, ensuring we meet our students where they are.
• Integrity: We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State.
• Agility: We move with purpose and adapt to the evolving needs of our students, employers, and the State.
• Impact: We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

About the Role:
The Human Resources Coordinator is a key member of the Indianapolis Campus Human Resources team, providing responsive, accurate, and employee-centered HR services across the employee lifecycle. The Coordinator serves as a frontline resource for employees and supervisors while managing a broad range of HR processes, including employment authorization and I-9 compliance, onboarding and orientation, employee verification, fee remission programs, reporting, and employment-related transactions.

Success in this role requires strong organization, sound judgment, attention to detail, discretion, and the ability to work with a high degree of independence while managing competing priorities. The Coordinator responds to routine HR questions, applies established policies and procedures, resolves matters within the scope of the position, and appropriately escalates complex or sensitive issues.

The Coordinator also supports employee engagement, recognition, training, and continuous improvement of HR resources and processes. This position is an important connection point between employees and Human Resources and contributes to a positive employee experience through professionalism, responsiveness, initiative, and consistent service.

****RESUME AND COVER LETTER REQUIRED FOR CONSIDERATION****

Ability to follow and apply College, state, and federal HR policies, procedures, and regulatory requirements, including understanding the importance of timely and accurate HR documentation.
Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability to learn and use Workday and other HR systems.
Ability to handle sensitive information with discretion and exercise sound judgment regarding routine and sensitive HR matters.
Knowledge of HR onboarding processes and requirements, including required employment documentation, pre-employment activities, employee records, and coordination of new hire and adjunct onboarding and orientation
Ability to provide professional and responsive service to employees and supervisors, handle sensitive information appropriately, and recognize when matters should be escalated.
Ability to accurately enter, maintain, review, and retrieve confidential employee information using HR systems and reporting tools.
Ability to work with a high degree of independence, prioritize competing responsibilities, and meet established deadlines.
Knowledge of I-9 collection and processing, employment authorization requirements, and applicable timelines, with an understanding of the importance of accurate documentation and compliance.

Nice to Have

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Two years of experience in human resources or a related administrative role.
Experience with onboarding, orientation, employee transactions, or HR administration.
Experience supporting employee engagement, recognition, training, or internal communications.
Working knowledge of Workday or another Human Resources Information System (HRIS).

Responsibilities

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→Associate degree in a related field or technical/industry certification with substantial related experience;
→In lieu of an associate degree, three to five years of relevant human resources or administrative experience.

What We Offer

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✓Opportunity to support employee engagement and HR operations in a mission-driven educational environment

✓Collaborative team culture focused on service, organization, and continuous improvement

✓Competitive hourly compensation and benefits package

✓Opportunities for learning, development, and professional growth

✓Fee remission for employees, spouses, and dependent children

✓Tuition assistance for undergraduate, graduate, and doctoral programs

✓Paid professional development opportunities

✓Eligibility for Public Service Loan Forgiveness

✓Additional discounts on gym memberships, transportation, and various retail services

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care

10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits

Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)