Assistant Facilities Manager

✓ Assist the FM in the delivery of services to operate and maintain the properties including financial, maintenance, asset, vendor and people management.

✓ Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers/service providers to the site

✓ Be familiar with & operate to the Scope of Work as defined in the Master Agreement.

✓ Understand the operational & technical requirements of the site and ensure that current contracts are maintained to provide necessary supplies and services.

✓ Review and spot-check to ensure that suppliers/service providers are meeting contractual obligations to the client.

✓ Ensure that the site is well maintained and correctly furnished/stocked to operate to maximum efficiency.

✓ Ensure that detailed floor inspections are routinely conducted.

✓ Ensure that an effective Work Order system is maintained for rectification of any defective items/services & ensure that these are addressed in a timely manner

✓ Lead H&SE Program for site. Ensure all working environments meet all requisite H&SE Standards. Prepare audits, self assessment, action plans.

✓ Ensure routine testing of Audio Visual equipment functionality; maintain & repair as required

✓ Ensure smooth running of meetings&/or events at the site.

✓ Assist with Business Unit relocations or ‘ad hoc’ projects.

✓ Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations

✓ Provide backup support for the account team members in times of absence.

✓ Liaise closely with the client on-site representatives to address problems and/or enhance working environment performance

✓ Clearly document & communicate all client expectations to the balance of the FM team

✓ Work collaboratively with facilities team colleagues both within the P&G/ Accounts & in the wider Jones Lang LaSalle network

✓ Development and management of systems and procedures for settling the regional operating budgets, tracking and reporting the spending in accordance to the contractual requirements

✓ Support deployment of global or regional initiatives proactively collaborating with dedicated team members

✓ FM, dining and SCAT Survey Scores

✓ KPIs/Master Agreement Reporting requirements

✓ CSA/Audit scores/ Scorecards

✓ Implementation of Best Practice

✓ Agreed cost savings initiatives

✓ Budgets/forecast accuracy

✓ H&S Audits

✓ Client Surveys (as defined in Master Agreement)

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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