Assistant Facilities Manager (m/w/d)

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

An exciting opportunity has arisen for an Assistant Facilities Manager. Support the EMEA team in leading site operations, vendor teams, and stakeholder relationships for a facility in Heidelberg, Germany. Serve as the primary on-site contact, managing budgets, maintenance, contract services, procurement, and helpdesk operations.

• Deliver excellent customer service and build effective relationships with clients and stakeholders across all levels
• Implement industry best practices and maintain building procedures, performance measures, and Critical Environment requirements
• Provide part-time reception coverage and hands-on support for facility tasks as needed

• Coach and motivate team members and vendors to ensure quality service delivery
• Support training, development, and performance excellence within the team
• Manage vendor procurement in accordance with client and JLL guidelines

• Assist in monitoring site financial operations, budget targets, and cost control
• Ensure contracts deliver best value and are managed professionally within budget
• Monitor contract expiries and support re-procurement processes

• Implement safety procedures and ensure compliance with statutory fire, health, and safety regulations
• Support risk management programs, business continuity plans, and incident reporting procedures
• Maintain adherence to JLL's business conduct and compliance guidelines

• Professional level of both, German and English
• Experience in facilities management, property management, hospitality, or related field
• Proven vendor management and commercial contract interpretation skills
• Budget management and financial analysis experience
• Knowledge of local health and occupational safety requirements
• Strong people management and communication abilities
• Extensive Microsoft Office proficiency

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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.