Assistant Facility Manager

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  Support the Facility Management team with operational planning, maintenance coordination, and execution of facility-related initiatives.

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  Manage and track work orders through the CMMS platform, ensuring timely completion and adherence to established KPI metrics.

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  Develop and maintain preventive maintenance schedules, including one-month look-ahead planning for facility maintenance activities.

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  Coordinate with vendors, contractors, and service providers to ensure quality work is completed with minimal disruption to client operations.

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  Assist with event coordination, mail and package delivery, and general facility support services as needed.

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  Conduct inspections of janitorial and landscaping services, identify deficiencies, and coordinate corrective actions to maintain service standards.

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  Provide exceptional customer service by acting as a point of contact for clients, visitors, and guests while ensuring timely follow-up on requests and concerns.

• High school diploma or equivalent required; Bachelor’s degree in Facility Management, Property Management, or related field preferred.

• Minimum of 2 years of related facilities, property management, or building operations experience preferred.

• Experience using CMMS platforms for work order management; Corrigo experience is a plus.

• Proficiency with Microsoft Office applications, email systems, and smartphone/mobile technology.

• Valid driver’s license required with the ability to travel between multiple locations as needed.

• Ability to work flexible schedules, including occasional overtime or on-call support for facility events or emergencies.

• Strong communication, organizational, and customer service skills with the ability to work effectively with clients, vendors, and internal teams.

• Basic understanding of building systems, preventive maintenance processes, and facility operations.

• Experience supporting vendor management, service coordination, and facility inspections.

• Ability to interpret written instructions, schedules, diagrams, and operational procedures.

• Strong problem-solving skills with the ability to manage routine operational issues independently.

• Experience supporting budget tracking, reporting, and operational documentation.

• Ability to work in a fast-paced environment while managing multiple priorities effectively.

• Commitment to maintaining health, safety, environmental, and risk management compliance standards.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!