Construction Coordinator

• →Serve as the on-site JLL representative for all active construction activities within assigned project scope.

• →Review and interpret approved construction drawings, specifications, and submittals to verify contractor work is installed correctly and in conformance with design intent.

• →Conduct regular site walks to observe work in progress, document field conditions, and identify non-conformances.

• →Coordinate with contractors and subcontractors to resolve field conflicts and drawing discrepancies, escalating to the Project Manager as needed.

• →Maintain a current set of approved drawings on site at all times.

• →Track and document Requests for Information (RFIs), submittals, and field changes to ensure the project record remains current.

• Maintain daily construction logs capturing work performed, contractor headcount, weather conditions, safety observations, and any notable events.

• Photograph and document construction progress at regular intervals for inclusion in project reporting. Upload daily pictures of construction progress, D18 daily work activities, all submitted D Documents, 3 weeks look ahead onto BUILD.

• Support the Project Manager in preparing status updates, schedule variance reports, and client-facing deliverables. Review all submitted D documents from the GC for accuracy.

• Attend weekly OAC meetings minutes.

• Track open items, punch list items, and contractor action items through to closure.

• Assist in the preparation and submission of TCSR D-Form documentation as directed by the Project Manager.

• Ability to work on some weekends.

• Serve as the primary day-to-day point of contact for contractors on site, coordinating access, sequencing, and logistics.

• Attend and participate in daily pre-task meetings, toolbox talks, and project coordination meetings.

• Coordinate with Toyota facilities, security, and engineering departments on work permits, access requirements, and site-specific protocols.

• Support the completion and routing of work permit applications including D-15 (Notice of Work), D-44, D-45, and other applicable D-Forms.

Required Qualifications

• Demonstrated ability to read and interpret construction drawings, specifications, and shop drawings across multiple disciplines (architectural, structural, mechanical, electrical).

• Minimum 2–3 years of experience in a construction field role (field coordinator, assistant superintendent, project engineer, or equivalent).

• Working knowledge of construction sequencing, means and methods, and quality control practices.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction management or safety audit platforms a plus.

• Strong written and verbal communication skills; ability to clearly document field conditions and communicate issues to project leadership.

• Ability to work in an active construction environment, including standing, walking, climbing, and working at various elevations with appropriate PPE.

• Good people skills required for work coordination at different levels of the organization.

Preferred Qualifications

• Experience working on industrial, manufacturing, or mission-critical construction projects.

• Familiarity with Toyota's Construction Safety Requirements (TCSR) or equivalent owner-driven safety management systems.

• Experience completing safety audit documentation (JSAs, daily safety logs, incident reports).

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, or a related field.

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Authority & Decision-Making

The Construction Coordinator holds the following authorities in the execution of this role:

Authority

Escalation Required To

Stop-work for unsafe conditions or TCSR non-compliance

Notify JLL PM and Toyota Project Leader immediately

Direct contractor to correct field non-conformances

Escalate to JLL PM if contractor does not comply

Sign D-35 audit reports and D-18 daily JSAs

JLL PM reviews; Toyota Safety retains approval authority for D-16

Sign Section [3] On-Site Review of D-44 as Toyota Project Leader

D-44 Management Review (Section [2]) requires Toyota management chain — not within this role's authority

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!