オープンポジションーAssistant Facilities Manager

As Assistant Facilities Manager, will be responsible for managing all of soft services including Event, MAC and minor project, cleaning operations, Finance and support reporting and vendor management.

• Managing all of soft services including Event, MAC, Minor Project and cleaning operation

• Managing Work order to meet KPI’s requirement

• Establish the relationship with key users for smooth operation

• Consolidate information & generate reports, communications & documents as required by client.

• Assist in the implementation of Industry Best Practice operations

• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.

• Consolidate information & generate reports, communications & documents as required by client.

• Always setup the target / challenge for the team to improve our services

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

• Support prompt and accurate management of Budget/Purchase orders/Invoices

• Mitigates risk for the organization by ensuring A/R is maintained below 60 days payable

• Look for opportunities to cross-sell services and to reduce cost to our customers operation

• Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success.

• Provides point in time coaching to elevate performance

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

• Assist in the procurement of vendors and services as required

• Experience of Excel, Word and PowerPoint

• Business level of English and Japanese

• At least 3 years or more experience on Soft services or Event arrangement and team management

• Customer service-oriented attitude

• Friendly, helpful and willing to go above and beyond to help meet our customer’s needs

• Able to prioritize effectively

• Proactive and positive attitude

• Team player

• Excellent interpersonal and communication skills, including understanding for the use of confidentiality and diplomacy

• Excellent multi-tasking, project management and organizational skills

• Ability to work in a fast-paced environment and meet deadlines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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