Project Coordinator

The Project Coordinator is responsible for various processes related to space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings. 

• Gather details needed for project initiation and coordinate kick-off meetings with proper teams
• Review space change requests as a team to ensure the best utilization of available space
• Review private room requests to provide users dedicated office spaces throughout the campus 
• Conduct site visits with stakeholders to grasp full understanding of client request
• Populate and maintain Gantt charts and adhere to project timelines in order to meet project deliverables
   

• Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting stakeholders on project progress
• Act as liaison between facilities teams and the vendors, communicating any change requests to stakeholders
• Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress
• Track vendor supplied items and coordinate dates of delivery with Project Managers, IT, and vendors to confirm deliveries coincide with requirements to meet project deadlines
• Consistent follow up with vendors on all project related action items 
• Submit service tickets requesting test fits, CAD files, space cleanings, including other project related activities
   

• Aid in the build out of standard operating procedures for project related activities 
• Review the space projects post completion, documenting lessons learned and best practices to improve efficiency
• Assist the project team with essential administrative and day to day responsibilities

• Manage all new hire onboarding information - reach out to admins/managers 
• Update project matrix, fill in customer information, technical requirements.
• Communicate with client on upcoming projects and impact on business 

• Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management
• Minimum 1 year experience in a fast paced high functioning environment.
• Strong analytical, organizational, and presentation skills
• Proficiency in word processing, database management, and email softwares 
• Detail oriented, organized, and able to multitask and prioritize tasks
• Excellent written and verbal skills

Nice to have:

• Financial oversight experience
• Experience with communication and coordination with teams and vendors
• Corrigo experience (specifically issuing work orders)
• Knowledge of safety protocols and safety permits

Schedule: Monday-Friday, 7:00 AM to 3:30 PM

Location: Fairburn, GA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!