Project Coordinator

- Coordinates project meetings, prepares agendas, manages meeting minutes, and tracks action items across assigned project portfolios

- Maintains project documentation, filing systems, and ensures compliance with established PMO standards and templates

- Supports project communication by distributing status reports, coordinating stakeholder updates, and managing project correspondence

- Assists with project deliverable preparation, formatting, and quality assurance to ensure consistency across all project outputs

- Manages project calendars, milestone tracking, and coordinates project review sessions

- Maintains project contact databases and distribution lists for standardized communication across all stakeholders

- Provides Smartsheet and TRIRIGA data input support, ensuring accurate project information and system updates

- Drafts routine project communications including status updates, milestone notifications, and standard correspondence under PMO direction

- Supports implementation of PMO methodologies, templates, and best practices across assigned regional teams

- Assists in conducting project health checks and process compliance reviews as directed by PMO Specialists

- Maintains PMO documentation including process guides, templates, and training materials

- Supports data collection and entry for project performance reporting and KPI tracking

- Assists with project closeout activities including lessons learned documentation and knowledge transfer

- Facilitates communication between project teams, regional managers, and COE leadership

- Supports onboarding of new project team members with PMO process training and orientation

- Coordinates cross-functional activities between PMO and Controls teams as needed

- Assists with special projects and continuous improvement initiatives as assigned by PMO Lead

-Supports delivery of PMO training sessions and process workshops to project delivery teams

- Maintains current knowledge of project management tools and assists team members with system navigation

- Contributes to development and maintenance of PMO knowledge repository and best practice documentation

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!