Project Coordinator

IndiaRemoteFull-timemid

Project & Program ManagementProject Coordinator

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Quick Summary

Key Responsibilities

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Project & Program ManagementProject Coordinator

The Project Coordinator will play an essential role in supporting the successful delivery of translation and localization projects within an international operations team. Working closely with Project Managers, you will coordinate daily project activities, manage timelines, and ensure that all stakeholders have the resources and information needed to meet delivery expectations. You will oversee project documentation, budgets, supplier coordination, and quality checks while maintaining clear communication across global teams. This position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Working remotely, you will support the Asia operations shift and collaborate with colleagues across different regions. This is an opportunity to develop your expertise in the localization industry and grow within a multicultural, globally connected organization.

In this role, you will coordinate the operational and administrative aspects of translation projects, ensuring smooth workflows, accurate documentation, and timely delivery.

Prepare pricing and time estimates for translation and localization projects.
Prepare source files for translation and create projects within internal management systems.
Develop clear, comprehensive project instructions to ensure alignment across project teams.
Create and manage purchase orders for external language service providers.
Monitor project progress, budgets, and deadlines, providing regular status updates to Project Managers.
Maintain accurate and up-to-date internal and client-facing spreadsheets and project documentation.
Review project files before delivery to ensure accuracy, completeness, and compliance with client requirements.
Build and maintain strong working relationships with suppliers and language service providers worldwide.
Facilitate effective communication and coordination among international project stakeholders.
Provide administrative and operational support to Project Managers as required.
Help identify potential project delays or operational issues and support timely resolution.

Requirements

~1 min read

The ideal candidate is detail-oriented, proactive, and comfortable coordinating multiple projects in a fast-paced, international environment.

Previous experience coordinating or managing translation or localization projects within a Language Service Provider (LSP).
Excellent written and verbal English communication skills.
Availability to consistently work Monday to Friday, from 4:00 PM to 1:00 AM PST.
University degree in Translation, Linguistics, Philology, or a related discipline, or equivalent professional experience within an LSP.
Strong computer skills, including proficiency in Microsoft Office and Adobe Acrobat.
Excellent organizational and time-management abilities, with the capacity to prioritize competing tasks under pressure.
Strong attention to detail and the ability to manage high workloads and short project deadlines.
Proactive attitude, positive mindset, and strong interpersonal and teamwork skills.
Ability to collaborate effectively with multicultural and geographically distributed teams.

Nice to have:

Experience with Translation Management Systems (TMS) such as XTRF or Plunet.
Familiarity with Computer-Assisted Translation (CAT) tools such as Phrase, XTM, memoQ, or Trados.
Previous experience supporting healthcare or government translation projects.
Knowledge of additional foreign languages.
Experience working in multicultural and international environments.