ACCOUNTANT II (ACCOUNTS RECEIVABLE ACCOUNTANT II)

Introduction

Maryland’s Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We’re in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government.\r\n\r\n\r\nThe Financial Services Directorate is responsible for establishing and maintaining an efficient financial system, including internal controls and financial procedures, for the FAMLI Division. The Financial Services Directorate safeguards FAMLI funds and other assets, manages FAMLI financial operations, develops financial reports, and supports internal and external financial audits.�\r\n\r\n\r\nThe Accounts Receivable Accountant II plays an important role within FAMLI Financial Services by supporting the day-to-day accounting activities of the Accounts Receivable Unit. The position maintains employer contribution accounts, processes accounts receivable\r\ntransactions, researches and resolves account discrepancies, prepares reconciliations and\r\nfinancial records, and supports financial reporting, close activities, and audits.\r\n\r\n\r\n\r\n

GRADE

STD0016

LOCATION OF POSITION

100 S. Charles St\r\nBaltimore, MD 21201\r\n

Main Purpose of Job

This Accountant II supports the Accounts Receivable Unit by ensuring the accurate\r\nprocessing and maintenance of employer contribution accounts and accounts receivable\r\ntransactions for the Family and Medical Leave Insurance (FAMLI) Division in accordance\r\nwith Generally Accepted Accounting Principles (GAAP), State accounting policies, and\r\nDepartment of Labor procedures. This position reviews employer contribution invoices,\r\nprocesses accounts receivable transactions, researches and resolves routine account\r\ndiscrepancies, prepares financial reports and reconciliations, and maintains accurate\r\naccounting records. In addition, this position assists with month-end and fiscal year-end\r\nclose activities, supports financial reporting requirements, internal and external audits, and\r\nparticipates in special projects as assigned.

POSITION DUTIES

Duties of this position include but are not limited to:\r\n\r\n\r\n Maintains employer contribution accounts by reviewing payment activity, adjustments,\r\n credits, and account balances to ensure accurate accounts receivable records.�\r\n Researches billing, payment, employer account, and reconciliation discrepancies and\r\n recommends corrective actions.�\r\n Processes adjustments, refunds, credits, write-offs, interest, penalties, and other\r\n accounts receivable transactions.�\r\n Prepares routine journal entries and maintains AR records and supporting\r\n documentation.�\r\n Collaborates with Financial Services staff to support daily, monthly, quarterly, and\r\n fiscal year-end close activities.�\r\n Supports internal and external audits by preparing requested documentation and\r\n maintaining organized financial records.�\r\n Reviews financial transactions for accuracy, completeness, and compliance with\r\n established accounting procedures.�\r\n Assists in identifying process improvements that strengthen internal controls and\r\n improve AR operational efficiency.�\r\n Documents findings and maintains supporting records for accounting transactions.�\r\n Performs other related duties as necessary.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing. \r\nExperience: Two years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. \r\nNotes: \r\n1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.\r\n2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above. \r\n3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience. \r\n4. Applicants may substitute one year of professional auditing experience for one year of the required experience. \r\n5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education. \r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\n One year of experience performing accounts receivable functions, including\r\n maintaining accounts, processing payments, adjustments, credits, refunds, or other AR\r\n transactions.�\r\n One year of experience preparing account reconciliations and researching accounting\r\n discrepancies.�\r\n One year of experience preparing journal entries, financial reports, or supporting\r\n accounting schedules.�\r\n One year of experience supporting month-end or fiscal year-end close activities.�\r\n One year of experience using computerized accounting systems and Microsoft Excel.\r\n\r\n

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.�\r\n

SELECTION PROCESS

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately, we won't consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.\r\n\r\n\r\nA resume and cover letter are encouraged for this position. Please upload one Word or PDF file that includes your combined cover letter and resume using the “Transcript” upload function, or via the JobAps “Other” tab. Note that initial screening is based only on the information provided within the application.�\r\n\r\n\r\nFor positions that require a bachelor's/master's degree, etc.:�\r\nEducational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted before hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-231-2925.\r\n

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Your education, training, and experience will be assessed against the requirements of the position. It is essential that the application is filled out completely and accurately, including any required documentation (diploma, transcript, certification, license, etc.). Detail all relevant education and experience specifically addressing the minimum, desired, and/or selective qualifications.\r\n\r\n\r\n�***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.\r\n

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:\r\n\r\n\r\n Flexible hours and hybrid teleworking�\r\n Paid holidays 12-13 per year�\r\n Generous paid leave package (annual, sick, personal and compensatory leave)�\r\n State Pension ('defined benefit' plan)�\r\n Tax-deferred supplemental retirement savings plans (401(k) and 457)�\r\n Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services�\r\n Flexible Spending Account plans for Health Care and Daycare�\r\n State Employees Credit Union�\r\n\r\n\r\n\r\n\r\nTo learn more, please click this link: STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov.\r\n\r\n\r\nU.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.�\r\n\r\n\r\nThe paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.�\r\n\r\n\r\nIf you encounter difficulty attaching required or optional documentation, you may contact Mercedes Peterman via email at mercedes.peterman2@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.�\r\n\r\n\r\nPLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION�\r\n�\r\nCompleted applications, required documentation, and any required addendums may be mailed to:�\r\n\r\n\r\nMaryland Department of Labor/ Office of Administration�\r\nAttn: Mercedes Peterman #26-004547-0009\r\n100 S. Charles Street, Tower 1, Ste. 5000�\r\nBaltimore, MD 21201�\r\n\r\n\r\nThe MD State Application Form can be found online�\r\n�\r\nMaryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.\r\n\r\n\r\n