MANAGEMENT ASSOCIATE

Introduction

\r\n\r\n\r\n\r\n��*This recruitment is limited to\r\ncurrent Department of Juvenile Services employees only.*\r\n\r\n

GRADE

ASTD13

LOCATION OF POSITION

\r\nDJS- Cheltenham Youth\r\nDetention Center\r\n11003 Frank Tippett\r\nRoad�\r\nCheltenham, MD 20623\r\n\r\n\r\n

Main Purpose of Job

Join Us in Making a Difference at DJS!�\r\n\r\n\r\nThe Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for our Management Associate role, so join our team and make a meaningful impact on youth and the community at DJS!�\r\n\r\n\r\nThe main purpose of the Management Associate position is to provide managerial and administrative support services to the Superintendent and management staff of Cheltenham Youth Detention Center. This position operates directly as the personal and confidential Associate to the Superintendent who is the chief executive for Cheltenham Youth Detention Center. The Community Resources Placement Coordinator works collaboratively with youth, families, providers, courts, and community partners to promote treatment stability, reduce unnecessary detention and placement disruptions, and support positive youth outcomes through individualized placement planning and continuity of care.�\r\n\r\n\r\nSome key responsibilities of this position may include, but not be limited, to the following:�\r\n\r\n\r\n• Compose correspondences dealing with routine and complex subject matters.�\r\n• Examines, checks, and verifies complex reports and correspondences for completeness, propriety, adequacy, and accuracy for the Superintendent’s signature.�\r\n• Maintains schedule of appointments and calendar for the Superintendent.�\r\n• Answers and screens telephone calls, emails, etc., answering questions and providing information to callers regarding laws, rules, regulations, operations and procedures governing the agency's and/or facility operations.\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Five years performing secretarial work or clerical work involving typing duties. \r\nNotes: \r\n1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. \r\n2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted� at the rate of thirty credits for one year of experience for up to two years of the required experience.\r\n3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.\r\n\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\nThe preferred candidate for this position may possess\r\nany of the following qualifications:\r\n\r\n\r\n\r\n� At least two years of experience working\r\nwith Microsoft Office Suite (i.e., Word, Excel (tracking), Publisher, PowerPoint, Access\r\nAdobe: Illustrator, Photoshop, InDesign, Acrobat, Prezi Presentation).\r\n\r\n� At least one year of experience using the\r\nState's Financial Management Information System (FMIS) and working with a\r\nbudget and/or procurement�\r\n� At least two years of experience working\r\nfor a senior-level administrator or executive.�\r\n� At least one year of experience developing,\r\nediting, and facilitating technical writing and style standards for\r\ndocumentation\r\n\r\n\r\n

LIMITATIONS ON SELECTION

\r\n\r\nThis recruitment is limited to\r\ncurrent Department of Juvenile Services employees only. \r\n\r\n

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a�keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.\r\n

SELECTION PROCESS

Please ensure that your completed application includes\r\nsufficient information to demonstrate that you meet the qualifications for this\r\nrecruitment. All documentation related to your qualifications must be submitted\r\nby the closing date; information received after this date will not be\r\nconsidered. Candidates who meet the qualifications will remain on the certified\r\neligible list for a period of one (1) year. This list may also be used to fill\r\nsimilar positions within this classification in the future.\r\n

EXAMINATION PROCESS

\r\nThe\r\nassessment will involve a rating of your application based on your education,\r\ntraining, and/or experience as it relates to the position's\r\nrequirements.�Therefore, it is\r\nessential that you provide complete and accurate information on your\r\napplication.�Incomplete applications will not be accepted. Please\r\nreport all relevant experience and education.�For education obtained outside the U.S.,�you will be\r\nrequired to provide proof of equivalent American education, as determined by a\r\nForeign Credential Evaluation Service, at the time of hire. Please complete the\r\nsupplemental questionnaire, if applicable. They will be used when rating\r\napplications. Please note that your answers on the supplemental questionnaire\r\nmust correspond to the information provided on your completed application to\r\nreceive credit. Missing or incomplete supplemental questionnaires may impact\r\nthe overall rating of your completed application.\r\n\r\n\r\nIf\r\nyou are a Veteran applying for this position, please submit your DD 214 Long\r\nForm with your completed application to receive proper credit.\r\n\r\n\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

\r\nThe online application process is STRONGLY recommended. However,\r\nif you are unable to apply online, you may submit a completed paper application\r\nand supplemental questionnaire responses via email or fax to the addresses\r\nprovided below. If using fax or regular mail, ensure each page includes your\r\nFirst and Last Name, the Recruitment Number (located at the top of the\r\nposting), and the last four digits of your SS#. Paper application materials\r\nmust be received by 5:00 PM on the closing date for the recruitment.\r\nApplications received after this time, or those with incorrect forms, will not\r\nbe accepted. Postmarks will not be considered.\r\n\r\n\r\nMaryland Department of\r\nJuvenile Services�\r\nOHR-Recruitment &\r\nExamination Unit�\r\n217 E. Redwood Street�\r\nBaltimore, MD 21202�\r\nAttn: Nicole Jones, Recruitment # 26-002650-0010��\r\nFax number\r\n410-333-4188�\r\nTTY Users: call via\r\nMaryland Relay\r\n\r\n\r\n\r\nIf you are having difficulty with your user account or have\r\ngeneral questions about the online application system, please contact the\r\nMaryland Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. Should additional information regarding this\r\nrecruitment be required, please contact the Maryland Department of Juvenile\r\nServices, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is\r\nlocated at the top of the bulletin.\r\n\r\n\r\n\r\nAs an equal opportunity employer, Maryland is committed to\r\nrecruiting, retaining, and promoting employees who are reflective of the\r\nState’s diversity.\r\n\r\n\r\n\r\nDJS values the experience gained by Veterans while serving our\r\ncountry. Veterans are welcome to apply for all current recruitments.\r\n\r\n\r\n\r\nBilingual applicants and people with disabilities are welcome to\r\napply for all recruitments.\r\n\r\n\r\n\r\nCandidates with lived experience relating to the\r\ncriminal/juvenile legal system are encouraged to apply.\r\n\r\n\r\n\r\nWe welcome experienced professionals transitioning from federal\r\nservice to explore rewarding career opportunities.\r\n