Recruiting Coordinator

We have been quietly building the foundational layers of our Physical AI Scientist platform:

• Own end-to-end interview scheduling and coordination for all roles and stages, expertly managing complex calendars, resolving conflicts, and ensuring every slot runs on time

• Greet and manage all candidate walk-ins with warmth and professionalism, handling on-site logistics and delivering an outstanding first impression

• Serve as our Ashby power user, deeply optimizing pipelines, workflows, reporting, automations, and data integrity so the team can hire faster

• Fluently leverage AI tools every day to automate repetitive tasks, improve candidate communications, enhance sourcing/screening support, and generate actionable insights

• Maintain a healthy, accurate hiring pipeline and proactively surface issues or opportunities to keep requisitions on track

• Partner closely with recruiters and hiring managers to deliver a seamless, high-quality candidate experience from first contact through offer

• 2–4 years of direct experience as a Recruiting Coordinator (previous RC experience is required, we’re targeting someone who has already done this role successfully)

• Deep, hands-on mastery of Ashby

• Strong AI fluency and real enthusiasm for using modern AI tools to make recruiting faster, smarter, and more scalable

• Proven comfort with in-person work and high-volume candidate walk-ins. You’re confident, organized, and genuinely enjoy being the face of the recruiting process

• Exceptional organizational skills, attention to detail, and the ability to juggle multiple calendars and priorities without dropping a ball

• Warm, professional communication style and a proactive, solutions-oriented mindset that keeps the entire team moving

We’re looking for someone who has already been a Recruiting Coordinator and is ready to level up our operations in a dynamic, on-site environment. If you love owning the details, making processes better every day, and playing a key role in building great teams, we’d love to meet you.