Logistics Officer

Key Responsibilities

1. Motorcycle Receiving & Inspection

• Receive all incoming vehicles (Boda & Tuktuk) delivered to the branch.
• Conduct detailed inspections of received vehicles to verify quantity, condition, and completeness.
• Confirm that chassis numbers and engine numbers match delivery notes.
• Immediately report any discrepancies, damages, or missing units to the Inventory officer.
• Ensure all received vehicles are properly tagged and recorded.

2. Inventory Management & Stock Control

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• Maintain accurate inventory records for all vehicles under branch custody.
• Conduct daily physical stock counts of:
• New vehicles (Boda & Tuktuk)
• Repossessed vehicles (Boda & Tuktuk)
• Reserved vehicles (Boda & Tuktuk)
• Unsold inventory ((Boda & Tuktuk)
• Investigate and report stock variances promptly.
• Ensure motorcycles are stored safely and organized according to company standards.
• Monitor inventory movement and maintain complete audit trails.

3. Documentation & Reporting

• Prepare and submit all receiving documentation (Delivery/ Dispatch notes) accurately and on time.
• Ensure delivery notes are verified and submitted to the Inventory Officer immediately after delivery.
• Maintain proper filing of logistics and inventory records.
• Generate daily, weekly, and monthly branch wise stock reports as instructed by Inventory officer
• Keep accurate records of all stock transfers, repossessions, and inventory adjustments.

4. Pre-Sale Inspection Management

• Conduct pre-sale inspections on vehicles before customer delivery.
• Verify vehicle condition, completeness of accessories and functionality.
• Complete and maintain inspection checklists and supporting documentation.
• Ensure only approved and inspected motorcycles are released for customer delivery.

5. Repossessed Motorcycle Management

• Receive and record all repossessed vehicles returned to the branch.
• Conduct condition assessments and document vehicles status.
• Update inventory records to reflect repossessed stock.
• Ensure proper storage and safeguarding of repossessed vehicles.

6. Compliance & Asset Security

• Ensure adherence to company inventory and logistics policies.
• Maintain accountability for all vehicles under branch control.
• Support internal and external stock audits.
• Implement controls to prevent inventory losses, theft, or unauthorized movements.