Executive Administrative Assistant (Experienced) CONUS AK HI - Remote

United States·N/amid

OtherExecutive Administrative Assistant

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Quick Summary

Key Responsibilities

Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements. Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations,

Requirements Summary

3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management. Exceptional organizational and time-management

Technical Tools

OtherExecutive Administrative Assistant

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

This is open to candidates physically located in CONUS, AK & HI Only.

***Employer requires 3 years of hands on experience as an executive or administrative assistant supporting executive level management.***

Qualifications:

3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
Strong verbal and written communication skills with attention to detail.
High level of integrity and discretion in handling confidential information.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
A positive attitude, adaptability, and a commitment to supporting executive leadership.
Experience using task/project management tools such as ClickUp or Asana (preferred)

Position Overview: The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.

Key Responsibilities:

    Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
    Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
    Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
    Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
    Assist with special projects, research, and data analysis to support executive decision-making.
    Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
    Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
    Perform additional administrative tasks as needed to support the smooth functioning of executive operations.

$18 hourly depending on position and level of experience

Responsibilities

~2 min read

Candidate Requirements for All Open Positions:

    Must reside within the United States and be eligible to work in the United States.
    Be available 20+ hours a week between 8 AM - 5 PM (applicant's local time).
    Have reliable internet service and a personal desktop/laptop computer with a webcam and microphone.
    Understand this is a part-time, fully remote, 1099 Independent Contractor opportunity.
    Align with company values of Authentic Connection, Selfless Service, and Intentional Growth.
    Is willing to invest in building relationships and creating community with team members.
    Is willing to commit to and participate in VAUSA® Success Coaching weekly.
    Provide strong references.

Qualifications:

    3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
    Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
    Strong verbal and written communication skills with attention to detail.
    High level of integrity and discretion in handling confidential information.
    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
    Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
    A positive attitude, adaptability, and a commitment to supporting executive leadership.
    Experience using task/project management tools such as ClickUp or Asana (preferred)