WPEP - Administration Assistant - Dingle

This 6 month work placement opportunity has been created for an individual to gain practical work experience while supporting the day-to-day activities of a busy community-based organisation in Dingle. 

This role offers a mix of administrative support and practical involvement in office and event activities. 

Main Duties and Learning Areas 

The participant will learn and assist with: 

Office Administration: 

• Answering the phone and taking messages 

• Checking emails and forwarding or responding as required 

• Sorting and distributing daily post 

• Creating simple posters or event notices using MS Word, Publisher or Canva 

Meetings & Organisation: 

• Supporting the scheduling of meetings and events 

• Sending meeting invitations and updating diaries 

• Attending meetings with a mentor to understand how the organisation operates 

Community & Event Support: 

• Meeting and greeting visitors and clients 

• Coordinating people coming in and out of the building 

• Supporting community activities and small events 

• Setting up rooms for meetings and events (arranging chairs, tables and equipment as needed) 

• Assisting with event setup and tidy-up afterwards 

Daily allocation of the above tasks will vary depending on the needs of the organisation. This is a practical, hands-on placement in an active environment and will suit someone who is organised, reliable, willing to learn and comfortable with both office-based and on-site tasks. 

Training 

This is a training and work experience opportunity. No previous experience is required. 

Participants are eligible to complete the WPEP QQI Work Experience Module, developed by the Education & Training Boards in collaboration with the Department of Social Protection. 

Formal Training (20 hours): 

• MS 365 

• MS Outlook 

• MS Teams 

Informal Training includes: 

• Company induction (including Health & Safety) 

• Overview of the organisation 

• Phone system training 

• Introduction to the company IT system 

• How to set up meetings on MS Teams & Outlook calender 

NEWKD is an equal opportunity employer that promotes diversity and inclusion in the workplace.