RMDC Lead Clerk 04274 NWD

North Wind Dynamics, LLC is an Alaska Native Corporation-owned SBA-certified 8(a) small, disadvantaged business. NWD specializes in facilities maintenance, management, and operations support, delivering reliable, mission-aligned services that ensure smooth day-to-day operations and long-term infrastructure resilience. Services include: base operations support services; facilities management/maintenance (MEP, etc.); landscaping, janitorial & pest control; environmental support (waste management, exposure assessments, etc.); safety and quality management; training & records management; IT data center management; safeguards, security & access controls; equipment maintenance; logistics and materials management.


POSITION PURPOSE:
The RMDC Lead Clerk provides technical leadership and oversight for Records Management and Document Control activities, ensuring compliance with National Archives and Records Administration (NARA) requirements, Department of Energy (DOE) records retention schedules, and company procedures. The position serves as the primary technical resource for RMDC operations, performs duties associated with the RMDC Clerk position, supports quality assurance and program deliverables, maintains records inventories and file plans, assists with cross-training efforts, and provides delegated support to the RMDC Manager as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as the RMDC Lead Clerk and primary technical resource for records management and document control activities.
• Provides technical guidance, mentoring, and cross-training to RMDC personnel.
• Coordinates daily workflow and assists with prioritization of RMDC activities to ensure customer and program requirements are met.
• Assists the RMDC Manager with records inventories, file plan development and revision, records scheduling, records retrieval, and identification of Quality Assurance (QA) records. Supports implementation of records management processes within Documentum and related records systems.
• Assists in preparing, reviewing, and submitting RMDC program deliverables, reports, assessments, metrics, and records management documentation.
• Supports audits, surveillances, assessments, and corrective action tracking related to records management activities.
• Assists in the development, implementation, and revision of RMDC procedures and work instructions.
• Coordinates records management activities with customer organizations, project personnel, and external stakeholders.
• Acts as the RMDC Manager's designee for designated program responsibilities, customer interfaces, and operational decisions during periods of absence and provides continuity of RMDC operations.
• Performs all duties and responsibilities of the RMDC Clerk position in addition to Lead Clerk responsibilities.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Keep work area in order and free of hazards. Perform work within the controls identified and stop work when an unsafe work condition exists. Participate in safety programs and initiatives. Report all injuries. Participate in work planning so that hazards are identified, and appropriate corrective actions are taken.

MINIMUM QUALIFICATIONS:

• Position requires an associate's degree or equivalent and at least five years of related records management, document control, administrative, or equivalent experience.
• Requires proficiency with Microsoft Office applications and a working knowledge of Adobe Acrobat, including the creation and modification of PDF documents.
• Demonstrated experience applying DOE records management requirements, NARA-approved records retention schedules, records inventories, file plans, and records disposition processes.

Language Skills

• Demonstrated ability to lead work activities, provide technical direction, and coordinate multiple priorities.
• Strong organizational, communication, and customer service skills.
• Ability to train, mentor, and transfer knowledge to other personnel.
• Ability to independently interpret and apply DOE records management requirements and company procedures.
• Ability to read and interpret documents such as operating and maintenance instruction and procedure manuals.
• Ability to write routine and non-routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.

Mathematics Skills

• Ability to make mathematical calculations with reasonable speed and accuracy.

Reasoning Ability

• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret a variety of instructions and deal with abstract and concrete variables.

Other Skills/Abilities

• Typing skills and the ability to operate an office copier, fax, telephone, and computer are required.
• Must be able to obtain and maintain a DOE “Q” clearance.

PREFERRED QUALIFICATIONS:

• Associate's degree preferred.
• Experience with document control and tracking systems, digitize (scanning) paper records to convert to electronic format.
• Knowledge of DOE NARA Approved record retention and record requirements a plus.
• The ability to use Documentum or equivalent document management system will be considered a plus.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to sit for part of the day. The employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and drive.
• The employee must be able to lift and/or move up to 25-30 pounds on a regular basis and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.

WORKING ENVIRONMENT:

Works in typical office environment. The noise level in the work environment is usually quiet.