Seasonal Data Entry Specialist

The Data Entry Specialist supports Novir’s onsite vaccination clinic operations by ensuring accurate vaccine eligibility verification and timely completion of post-clinic documentation. This role works primarily within state immunization registries and customer electronic medical record (EMR) systems to maintain complete and accurate resident vaccination records.

This is a seasonal position, with the majority of work performed during Monday–Friday afternoon/evening shifts. Dependability, accuracy, and the ability to work independently are essential to success in this role.

• Seasonal position
• Monday–Friday
• Primarily afternoon/evening shifts
• Schedule may vary based on clinic volume and operational needs.
• Must be available consistently during assigned seasonal shifts.

Certified Medical Assistants strongly encouraged to apply

• Access state immunization registries to review resident vaccination histories.
• Determine resident eligibility for vaccines being offered at scheduled clinics.
• Review and reconcile immunization information across systems.
• Accurately document vaccine eligibility and related information within Novir's  TRACK system.
• Identify discrepancies or incomplete records and escalate issues appropriately.

• Utilize Novir's post-clinic reports to document vaccines administered in the appropriate state immunization registry.
• Complete documentation accurately and within required timelines.
• Review submitted records for accuracy and completeness.
• Address rejected, incomplete, or discrepant records as appropriate.

• Complete post-clinic documentation in customer EMR systems.
• Document resident vaccine administrations, consents, and refusals according to customer requirements.
• Ensure documentation is entered under the correct resident and accurately reflects the services provided.
• Complete documentation within established Novir and customer timelines.
• Communicate EMR access issues or documentation barriers promptly.

• Highly dependable: Consistent attendance and reliability are critical, particularly during peak seasonal clinic periods.
• Self-directed: Able to manage assigned work independently, prioritize tasks, and meet deadlines without constant supervision.
• Detail-oriented: Able to maintain a high level of accuracy when working with resident demographic and immunization information.
• Comfortable with repetition: Able to perform repetitive data entry and documentation tasks while maintaining accuracy and focus.
• Strong organizational and time-management skills.
• Ability to work efficiently while maintaining quality.
• Strong communication skills and willingness to escalate questions or discrepancies when needed.
• Commitment to maintaining confidentiality and following HIPAA and data privacy requirements.