FT - Payroll Administrator - Human Resources/Risk Management Division

PAYROLL ADMINISTRATOR

Department: Management Services

Division: Human Resources/Risk Management

Pay: GRADE 145: $64,176.38 - $93,055.74 Annual Salary ($30.85 - $44.74 Hourly rate).

FLSA Status: Non-Exempt, Merit, Full-Time, Eligible for Benefits

GENERAL PURPOSE

This position performs various payroll duties involving financial record-keeping and/or transactions. It ensures employees' payroll is accurate and timely and provides various clerical support to division staff. The position receives direction from the Human Resources/Risk Director and the Assistant Human Resources/Risk Director.

ESSENTIAL JOB FUNCTIONS

• Prepare work under stringent deadlines, frequently in stressful or abbreviated timeframes.
• Perform and oversee the biweekly payroll process for all departments within Ogden City.
• Post data to various ledgers, registers, journals, and logs according to established accounting techniques and procedures.
• Process timekeeping and payroll records; participate in preparing and balancing payroll reports; process personnel transactions; and make appropriate adjustments to the city's payroll system.
• Process and calculate various payroll actions, including benefits withholding, overtime hours, garnishments, and workers' compensation.
• Prepare and submit retirement reporting to URS, prepare forms and spreadsheets, and check and tabulate statistical and financial data.
• Assist customers, departments, and employees by providing payroll information, explaining procedures, and assisting with inquiries, and answering questions.
• Exercise responsibility for compliance with federal, state, or local laws and regulations regarding payroll reporting requirements.
• Perform general clerical duties, including typing, maintaining files and records, and processing mail.
• Input and retrieve a variety of payroll, fiscal, and statistical information electronically.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• May participate in and coordinate training programs for city employees.
• Handle sensitive information on a routine basis.
• Maintain confidentiality on all confidential matters.
• Work on a variety of special projects as assigned.
• Provide information and general assistance to city staff and the public regarding personnel policies, procedures, and processes.
• Answer questions and provide information regarding benefits, job descriptions, salaries, and related matters; assist in resolving routine problems or complaints.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team and frequently meet with co-workers and supervisors; employees must communicate in person with the public during office hours; and employees must use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least two years of general clerical and accounting experience. Additional experience in payroll, human resources, and/or risk management is preferred.
• High school diploma or its equivalent.
• Any combination of experience and education that would likely provide the required knowledge and abilities may qualify.
• Experience with Utah Retirement Systems preferred.
• Experience with Tyler Technologies software systems preferred.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, an appropriate, valid Utah driver's license within 180 days from hire.
• Employees will be required to complete NIMS IS100, IS200, ICS300, IS700, IS800, IS701, IS703, IS775; IEMC course(s); position-specific ICS courses based on assignment within one year of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of clerical accounting and bookkeeping principles and techniques.
• Knowledge of general procedures related to payroll.
• Knowledge of federal, state, and local laws, codes, and regulations.
• Knowledge of modern office procedures, methods, and computer equipment.
• Knowledge of the principles and procedures of fiscal record keeping.
• Knowledge of accounting procedures and methods.
• Skill in maintaining a variety of financial records and files.
• Skill in performing varied accounting clerical work.
• Skill in accurately tabulating, recording, and balancing assigned transactions.
• Skill in operating a calculator, computer, and other related office equipment.
• Skill in typing at a speed necessary for successful job performance.
• Skill in performing a variety of clerical activities.
• Skill in communicating clearly and concisely, both orally and in writing.
• Ability to understand and carry out oral and written instructions.
• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, including sitting for extended periods of time and operating assigned office equipment.
• Ability to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating assigned equipment as required by the position.
• Ability to establish and maintain effective working relationships with those contacted during work.
• Ability to maintain mental capacity, allowing for effective interaction and communication.
• Ability to comply with all city policies and regulations, including safety and risk management standards.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

FULL JOB DESCRIPTON ATTACHED AS PDF