Community & Events Coordinator

United States·Durhamfull-timemid

Events CoordinatorHospitality & Tourism

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Quick Summary

Key Responsibilities

venues, catering, AV, shipping, swag, booth builds, plus travel and lodging for the team. Treat every sponsorship like the contract it is. Track each deliverable we paid for (passes, speaking slots,

Technical Tools

Events CoordinatorHospitality & Tourism

Location: Durham, NC · In office · Full-time · Local to the Triangle or willing to relocate

Reports to: Nate Meadows, Head of Marketing

Travel: Roughly 25 to 35% or more during peak event season

About the Role

~1 min read

Our best deals don't start with a form fill. They start at a dinner table, in a conference hallway, at an after party where a CRO finally says out loud what's broken in their sales process. You'll own the machine that makes those moments happen.

Reporting directly to Nate Meadows, our Head of Marketing, you'll run every event Opine attends, sponsors, or hosts. Flagship conferences like Pavilion's GTM2026 in New York and Demofest in London. Small executive dinners that quietly turn into pipeline. Virtual sessions, roundtables, customer meetups. You'll also help build the community around Opine: the CROs, SE leaders, RevOps pros and sales managers who keep coming back because the room is worth being in.

This isn't a "book the booth and order the swag" job. We judge events on cost per ICP conversation, not badge scans. You'll help us know which events earned a spot on next year's calendar and which ones didn't.

Responsibilities

~1 min read

→Own the event calendar end to end. Conferences, sponsorships, field events, executive dinners, roundtables, virtual sessions. Dates, owners, budgets, deadlines, all of it.
→Run the logistics nobody notices until they go wrong: venues, catering, AV, shipping, swag, booth builds, plus travel and lodging for the team.
→Treat every sponsorship like the contract it is. Track each deliverable we paid for (passes, speaking slots, logo placement, attendee lists) and chase down anything we didn't get.
→Keep the money straight. Vendor contracts, invoices, budgets, and committed vs. actual spend for every event.
→Build guest lists with sales, run invites and RSVPs, and get the right people in the room. Not just the most people.
→Send our team in prepared: who's attending, who we want to meet and why, run of show, talking points.
→Close the loop fast. Leads and conversation notes land in HubSpot while people still remember meeting us, and sales knows exactly who to follow up with.
→Keep the community warm between events with dinners, meetups, customer roundtables, and the small touches that make people feel like insiders.
→Report on what worked: spend, show rate, ICP conversations, pipeline influenced. Then make an honest call on whether we go back.

Every event on the calendar has an owner, a budget, a prep plan and a follow-up plan.
Event leads hit HubSpot within two business days, every time.
We have a repeatable executive dinner playbook we can run in any city on three weeks' notice.
You can tell us which events to cut next year, with the numbers to back it up.

Have 2+ years in event coordination, field marketing, or community, ideally at a B2B SaaS startup (4+ is even better)
Have run both a big conference sponsorship and an intimate dinner, and know they're completely different jobs
Are relentlessly organized. Nothing slips through the cracks because you don't let it
Can negotiate with venues and vendors without getting pushed around
Are comfortable living in spreadsheets, budgets, and a CRM
Stay calm when the booth shipment is lost, the projector is dead, and doors open in an hour
Write clearly and quickly: invites, briefing docs, follow-up emails, Slack updates
Are up for real travel and the occasional late night. Events happen when they happen

Nice to Have

~1 min read

You've built a community from scratch, online or IRL
You know the GTM event circuit: Pavilion, SaaStr, Consensus and the rest
You've run international events and know what time zones, VAT, and GDPR do to a plan
You use AI to do in an hour what used to take a day. We run our events out of a tool we built ourselves, and you'll help shape what it does next
You've worked in CRM like Hubspot and Salesforce

Opine is the agentic deal engineer for complex sales. Every team, tool, and opportunity, updated in real time on one platform. Teams at Gainsight, Tailscale, Orca Security, Socket, Saviynt and Docker use it to run the deals that actually move their number. We're a small, founder-led team in Durham with a big vision and zero patience for corporate fluff. If you want to own something real and see your work show up in pipeline, you'll fit right in.

What We Offer

~1 min read

✓Competitive salary. Pay that matches your experience and the scope of the role.

✓Relocation support. We'll cover the cost to move you to Raleigh/Durham so you can work closely with the team.

✓A collaborative, high-velocity venture. You'll be deeply embedded in early product and business decisions, with deep entrepreneurial roots all around you.

✓Lightheartedness and humor. We take the business seriously. We don't take ourselves seriously.