Contracts Administrator

This position is accountable for providing contracting and project support to Orion Marine Construction.  This includes developing bid packages, provide support for project costs, submittals for materials and services, reviewing project plans and specifications, providing schedule for project work activities, and helping to ensure successful project completion and close out documents.  The incumbent will work closely with the Senior VP Dredge Operations, Area Manager, Project Managers, Project Engineers, Business Development, Human Resources Manager, Office Manager, and other personnel in the Port Lavaca Office.

The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork most importantly, with each built upon the all-important foundation of Integrity.

• Reports to and works closely with the SVP, Operations Manager and Project Management Team to provide contract, project support, and preparation of reports, scheduling, submittals, invoicing, change orders, and administrative project setup in a variety of areas.
• Works with the Project Management Team to provide support in the administration and accounting completion of marine construction and dredging projects.
• Maintains strict confidentiality on sensitive business matters with which the VP, Operations Manager and other management personnel may be involved.
• Participates in Project Manager Meetings and updates information to provide most current status reports.
• Updates the weekly report reflecting potential upcoming projects that the Company may be awarded.
• Performs and administers Special Projects as assigned by Director of Business Operations with other key performing departments.
• Maintains a permanent file on all projects that Orion Marine Construction, Inc Dredge Operations has ongoing and completed.
• Provides support in the development of bid proposals or formal reporting for upcoming marine construction and dredging service projects.  
• Provides support in the estimated costs to be incurred in upcoming projects accounting for materials, services, labor, and other associated costs.
• Reviews project plans and specifications.
• Provides support to the Project Management Team in providing schedules for project work activities according to planned timelines as per plans and specifications.
• Compiles and provides all off-road Diesel Fuel related federal tax forms and reporting.
• Oversees the Small Business Subcontracting Plan for Orion Marine Construction, Inc. Dredge Operations and provides assistance to the Administrative Assistance for reporting purposes.
• Participates in Safety and Environmental initiatives that will contribute to compliance of State/Federal regulations and improve existing Company programs.

• Responsible and accountable for incumbent’s own personal safety.
• Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
• Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
• All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.

• Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
• Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
• Collaboration (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.
• Communication (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.
• Managing Work (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to ensure quality standards.
• Problem Solving (Analytical, Creative): Makes sound, well-informed and objective decisions.
• Safety Orientation (Safe Work Philosophy): Demonstrates responsibility and accountability for their own personal safety and the safety of co-workers and others; applies safe work practices in the performance of assigned tasks.
• Talent Development (Coaching, Developing Others): Seeks continuous development of juniors; sets goals, expectations, and objectives in ways that motivate them.
• Trust and Integrity (Integrity, Credibility, Influence): Follows through on commitments; respects and maintains confidentiality.

• Customer Focus: Shows interest in and understanding of needs and expectations of internal and external customers.
• Influence: Uses appropriate interpersonal skills and techniques to gain acceptance for ideas or solutions.
• Professionalism: Expresses high level of skills, ethics, and behavior; including practical understanding of workplace standards.
• Quality Orientation: Monitors and checks work to meet quality standards.
• Work Standard: Sets high standards and well-defined goals; displays high level of effort and commitment towards completing assignments with minimal supervision.

A minimum of two (2) years’ experience performing Office Administration functions or equivalent Office Administration training and experience is required.   The incumbent must have computer proficiency with a working knowledge of Microsoft Word and be able to word process at least 60 WPM, Excel, Access, PowerPoint, scheduling, Spitfire and Heavy Bid.  The position also requires good interpersonal skills and the ability to effectively relate to employees at all levels of the organization. 

In addition, the incumbent must be well organized and be a self-starter with the ability to work with minimal supervision.  Must be flexible with the ability to adjust to sudden changes in work priorities.  Must also have the ability to prioritize work to accommodate those changes. 

The Company expects and requires incumbent and each of its other employees to observe and fulfill the above and all other safety responsibilities and actively work toward maintaining a safe workplace.  Failure to do so can result in disciplinary action, up to and including termination of employment.

The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation. 

Incumbents must be able respond appropriately during site emergencies as directed by the Safety Director or other management personnel.  The individual must also be able to wear and properly utilize appropriate personal protective equipment if required to work or visit the jobsite.  This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done.

The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety Representative or other management personnel.  Must be capable of evacuating the work area in a timely manner should an emergency situation arise.