Senior Property Manager

P3 is a long-term investor, manager and developer of European warehouse properties with more than 10.2 million m² of assets under management and land bank of 1.7 million m² of future gross lettable area for further development.

P3 has commercial activities in 11 countries and has been investing and developing in European markets for over two decades. And because we care about our customers and communities where we operate, we develop environmentally friendly, sustainable warehouses to the highest international standards.

Headquartered in Prague, P3 employs more than 320 people with 25+ nationalities across 11 offices in key European cities, offering integrated development, asset and property management services. P3 has an investment grade BBB credit rating by Standard & Poor’s.

Attracting the right talents is key for our future. We are looking for ambitious and passionate experts who can help us make P3 THE leading logistics warehouse provider in Europe.

Our company values - Integrity, Teamwork, Excellence, Ambition - are embedded deeply within the organisation, and guide our steps every single day. P3’s size and stability enable us to take a global view and yet at the same time we are just the right size to maintain our agile and flexible approach on local real estate markets.

Together, we create an environment that encourages personal growth because we know we are successful mainly thanks to the people who make P3. We recognise and reward outstanding performance and motivate people to contribute to our mutual goals and turn their good ideas into great outcomes. We encourage people to have ownership, make decisions and accept responsibility for them.

We are seeking an experienced Senior Property Manager to join our Italian team in Milan.

• Invoice, collect, and manage all rental and service charge payments while ensuring smooth cash flow.
• Oversee lease administration—from contract setup to enforcement, renewals, and handovers.
• Provide monthly financial reporting, including rent arrears, expenses, and service charge breakdowns.
• Manage rental adjustments, including indexation and income tracking.
• Prepare service charge reports, differentiating recoverable and non-recoverable costs, and oversee landlord expense accountability.
• Preparation of annual and pluriannual Budget CapEx/OpEx and execution of the planned works and maintenance.

• Manage tenders, repairs, and CapEx projects, ensuring efficiency, compliance and budget control.
• Coordinate emergency responses and be on available for critical incidents.
• Revision of maintenance plans, check of the tenants’ maintenance obligations according to Lease Agreement.
• Conduct quarterly property and tenant site visits to monitor conditions and address operational needs.
• Oversee insurance claims, from technical assessments to reimbursement negotiations.
• Manage third-party providers, ensuring quality maintenance, legal compliance, and tenant satisfaction.

• Build strong tenant relationships, ensuring a well-maintained and safe environment.
• Track business plans, ensuring financial and operational alignment.
• Participate in asset valuation processes, assisting in acquisitions/dispositions.
• Oversee property marketing initiatives, enhancing visibility, value and engagement.
• Support asset teams by providing strategic advice.

• Track and manage ESG performance data for all properties.
• Work closely with tenants and third-party providers to improve energy efficiency, waste management, and sustainable operations.
• Implement and populate a Facility Management System and Data Documentation Management, ensuring accurate financial and operational data.

• Maintain real-time financial tracking, including weekly payment execution.
• Execute annual service charge reconciliations and account closings.

• Senior Property Management Expertise: 7–10 years of experience managing commercial, logistics, or industrial real estate, with full ownership of the financial, technical, and administrative performance of properties.
• Portfolio & Performance Focus: Proven ability to manage multiple assets simultaneously, drive operational and financial performance, manage budgets, and identify opportunities to increase asset value and efficiency.
• Independent & Data-Driven: Highly autonomous and comfortable making decisions and prioritizing complex issues. Experienced with tools such as Yardi, Tableau, or similar platforms to translate data into actionable insights.
• Strong Stakeholder & Negotiation Skills: Confident and credible in managing relationships with clients, tenants, suppliers, and other stakeholders, with a strong track record in negotiations and contract management.
• Industry & Technical Expertise: Strong background in logistics, industrial, retail, or commercial real estate, combined with solid knowledge of building operations, maintenance, technical services, and service contracts.
• Mobile & Bilingual: Fluent in Italian and English, with a valid driver’s license and willingness to travel regularly across the property portfolio.
• Relevant Academic Background: Degree in Engineering, Architecture, Real Estate, or a related discipline preferred, complemented by substantial hands-on property management experience.