Accounts Payable Clerk

The Accounts Payable Clerk is responsible for processing vendor invoices, maintaining accurate financial records, reconciling vendor statements, and ensuring timely and accurate payments. This position supports the accounting department by maintaining organized documentation, resolving invoice discrepancies, communicating with vendors and internal departments, and assisting with month-end closing procedures.

The ideal candidate is detail-oriented, organized, dependable, and able to manage multiple priorities in a fast-paced manufacturing and visual communications environment.

Shift & Wage:

1st shift: 8:00am-5:00pm, $19.50 per hour or DOE.

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• Receive, review, verify, and process vendor invoices for accuracy, proper approvals, and appropriate general ledger coding.
• Match invoices with purchase orders, receiving documents, and other supporting documentation.
• Enter invoices, credits, and payment information into the accounting or ERP system.
• Prepare and process vendor payments according to established payment terms and company procedures.
• Reconcile vendor statements and research discrepancies, duplicate invoices, missing credits, and outstanding balances.
• Communicate with vendors and internal departments to resolve billing and payment questions.
• Maintain accurate vendor records, including payment terms, tax documentation, and contact information.
• Monitor accounts payable aging and assist with prioritizing invoices to meet payment deadlines.
• Assist with monthly account reconciliations and month-end closing activities.
• Assist with audit requests and provide financial documentation as needed.
• Follow company policies, internal controls, and applicable accounting procedures.
• Perform additional accounting and administrative duties as assigned.

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