Escrow Assistant

At Blueprint Title, we support nationwide escrow disbursement and post-closing operations with an emphasis on accuracy, compliance, and speed — protecting transaction funds and documents at every step. As our Escrow Assistant, you'll partner with the Post-Closing Manager, Escrow Officers, Operations, Title, and Finance teams to keep disbursements and recordings moving smoothly, with a strong focus on Texas transactions. If you thrive on precision, take fiduciary responsibility seriously, and want a hands-on role at the heart of the closing process, this is your PLACE.

This role is based on-site in Austin, Texas, with no remote or hybrid option; core hours will be confirmed with your manager.

You are someone with exceptional attention to detail and a track record of accurately reviewing data and resolving discrepancies. You bring:

• A High School Diploma or GED (required); Associate's or Bachelor's degree preferred
• Experience working with Qualia (required)
• 1+ years of experience in a title, escrow, or closing environment
• Experience managing fiduciary funds, or an equivalent accounting background, preferred
• Working knowledge of BankUnited, a plus
• Proficiency with Qualia or similar title/escrow production software
• Familiarity with check processing, disbursement procedures, and banking portals
• The ability to read and interpret settlement statements and disbursement instructions
• Strong organizational and time-management skills, with the ability to meet critical deadlines
• Effective written and verbal communication skills for coordinating with internal teams and external stakeholders
• The ability to maintain confidentiality when handling sensitive financial information
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• The ability to work independently, prioritize tasks, and adapt in a fast-paced environment
• A proactive, reliable, and collaborative approach to work
• A current Texas Escrow License, or willingness to pursue licensure as part of accepting this role

Disbursements

• →Process and coordinate outgoing escrow disbursements nationwide, with an emphasis on Texas transactions
• →Review settlement statements, closing documents, and disbursement instructions for accuracy
• →Prepare and process checks, wires, payoffs, and other transaction disbursements
• →Verify payees, amounts, supporting documentation, and required approvals before funds are released
• →Track pending disbursements and meet critical funding deadlines
• →Maintain accurate records of checks, wires, and disbursement activity
• →Identify and resolve discrepancies before funds are released
• →Follow company procedures for wire fraud prevention, identity verification, and handling escrow funds
• →Monitor the daily schedule of pending disbursements and proactively flag any delays or discrepancies
• →Coordinate with Escrow Officers, Operations, and Finance staff to resolve issues related to checks or disbursements
• →Perform quality control checks to confirm disbursement accuracy and compliance
• →Support additional disbursement-related duties as assigned

Post-Closing and Recording

• →Prepare and mail lender documents and other required post-closing documents
• →Coordinate mail-away recordings and ensure documents are properly prepared, sent, tracked, and returned
• →Monitor recording status and follow up on outstanding recording matters
• →Assist with post-closing document review and file completion
• →Maintain accurate records of documents sent for recording and returned recorded documents
• →Coordinate with Escrow Officers, Operations, Title, and Post-Closing teams to resolve outstanding matters
• →Ensure post-closing tasks are completed accurately and within required timelines
• →Other duties as assigned

We believe people do their best work when they're trusted, supported, and part of a team that gets the details right. As our Escrow Assistant, you'll play a critical role in making sure funds and documents move accurately and on time, every time — building the reputation for reliability that our clients count on.