Administrative Spec II

United States·Gainesvillemid

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Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience. Job Description: Serves as a customer service liaison for department’s Front Office.

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Classification Title:	Administrative Spec II
Classification Minimum Requirements:	Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:	Serves as a customer service liaison for department’s Front Office. Processes service requests per SOP, which includes answering phones and greeting visitors. Fields questions regarding department policies and directs and educates customers. Responsible for Animal Procurement, which involves processing all orders submitted by UFresearchers and ensures that animal orders comply with research protocol limits. Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for expense and budget tracking. Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system to maintain up-to-date accounts receivable data. Maintains and manages databases for protocol tracking, census management and facility access,which includes reviewing and giving facility access. Other duties as assigned.
Expected Salary:	Commensurate with Education and Experience
Required Qualifications:	Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
Preferred:	• Bachelor’s degree is preferred. • Knowledge of sponsored research administration and compliance processes. • Experience working with faculty, Deans, Directors, Department Chairs, University administration and regulators. • Knowledge of computers and relevant computer programs including Word, Excel, PowerPoint and Visio. • Ability to use and maintain databases and websites. • Ability to work independently with minimum supervision and function as a member of a team. • Ability to plan, organize, prioritize and coordinate work assignments and exercise initiative. • Ability to manage work flow and processes. • Effective verbal and written communication skills including the ability to write and edit reports, meeting minutes and other documents. • Excellent interpersonal skills and customer service orientation
Special Instructions to Applicants:	• In order to be considered, applicants must provide a cover letter, resume, and list of professional references. • Application must be submitted by 11:55 p.m. (ET) of the posting end date. • This is not a remote position and is located on the University of Florida main campus in Gainesville, FL. • A criminal background check is required. This is a time-limited position.
Health Assessment Required:	No