e-Commerce Administrator

You will be engaged to support product sourcing, supplier research, and digital administrative operations for an emerging e-commerce start-up. Availability: Approximately 1 to 2 hours per day (5 to 10 hours per week). The primary objective of the role is to accelerate catalogue expansion and maintain sourcing workflow momentum through systematic online product research, detailed supplier evaluation, accurate documentation, and proactive supplier communication. Contract Term Initial engagement: 1 to 2 hours per day (approx. 5–10 hours per week) Work arrangement: Fully Remote (Work from Home; contractor must have a dedicated workstation and reliable internet access) Schedule: Flexible daily routine, aligned with research targets and agreed operational deadlines Contract type: Independent Contractor Scope of Services 1. Product Sourcing & Market Research The contractor will: Research online marketplaces, trade platforms, and supplier directories to identify viable products for e-commerce listings. Evaluate prospective items against commercial viability, market demand, and quality criteria. Compile product specifications, variations, dimensions, packaging details, and pricing structures. 2. Sourcing Database & Catalogue Administration The contractor will: Maintain and update product sourcing databases, tracker sheets, and inventory records daily. Enter, clean, and standardize product information, SKU data, and cost breakdowns in Google Docs and Microsoft Excel. Organize digital assets, specification sheets, high-resolution imagery, and supplier compliance documents. 3. Supplier Relations & Outreach Support The contractor will: Initiate initial contact with prospective vendors, manufacturers, and trade suppliers to request catalogues and price lists. Follow up on product availability, minimum order quantities (MOQs), production lead times, and sample dispatch details. Maintain professional, organized records of all supplier interactions, terms, and key contact details. 4. AI-Enhanced Workflow Execution The contractor will: Utilize AI tools (such as Claude, Gemini, or Grok) to accelerate product research, summarize supplier documentation, and format data. Refine and extract key product features and benefit bullet points using AI-assisted prompt workflows. Recommend practical process improvements to streamline daily administrative routines. Deliverables The contractor will provide: Weekly Deliverables Sourcing tracker updates featuring newly vetted product candidates and viability notes. Enriched supplier contact database with updated price sheets, MOQs, and lead times. Organised folder structures containing newly acquired product specification documents and imagery. Weekly summary log of supplier outreach status and pending sample/quote inquiries. Monthly Deliverables Monthly catalogue expansion summary outlining total products researched, vetted, and approved for onboarding. Supplier responsiveness and cost-comparison overview across priority product niches. Digital database audit verifying data cleanliness, working links, and accurate inventory records across Excel and Google Docs. Review of recurring sourcing workflows with recommendations for operational efficiency and AI integration. Requirements Required Skills & Experience The contractor should demonstrate: Practical experience in online research, data entry, and digital administrative support within an e-commerce environment. High degree of accuracy, rigorous organisation, and meticulous attention to detail in spreadsheet management. Ability to manage daily administrative cadences autonomously with minimal direct supervision. Strong written and verbal English communication skills for professional supplier correspondence. Proven practical capability using modern generative AI tools (Claude, Gemini, or Grok) to assist with research and data structuring. Dedicated remote setup with a personal laptop/computer and stable, high-speed internet connectivity. Preferred Experience Preference will be given to candidates with: Prior exposure to consumer goods sourcing, dropshipping, wholesale platforms (e.g., Alibaba, local distributors), or digital storefront operations. Advanced proficiency in Microsoft Excel and Google Docs/Google Sheets (formulas, data sorting, formatting). Basic understanding of e-commerce margins, shipping lead times, and supplier negotiation fundamentals. Benefits Remote