HR & Payroll Administrator

We’re looking for an HR & Payroll Administrator to support payroll processing and HR administration for our North American market. Working closely with our People and Payroll teams, as well as ADP, you’ll help ensure payroll is accurate and on time, employee records are maintained and colleagues receive support throughout their time at Reiss.

With a focus on employee lifecycle administration, payroll compliance and day-to-day HR support, you’ll coordinate onboarding, support benefits and leave administration, and help keep our processes organized, accurate and inclusive.

• Experience in payroll processing and HR administration, with an understanding of the needs of retail and head office teams.
• Confidence working with ADP, HR information systems and timekeeping data, with a strong focus on accuracy and data integrity.
• An understanding of US payroll requirements, including deductions, taxes, employee record keeping and relevant federal, state and local legislation.
• An organized, detail-oriented approach to managing onboarding, employee changes, payroll deadlines and HR documentation.
• Confidence preparing reports, checking payroll and employee data, and supporting audits and issue resolution.
• Strong communication and collaboration skills, with the ability to work closely with colleagues, managers and external payroll partners.
• A supportive, inclusive approach, with a commitment to embedding diversity, equity and inclusion across HR processes.

• →Coordinating new hire administration, including offer letters, onboarding information, right-to-work checks, I-9 verification, ADP setup and signed policy documents.
• →Managing retail employee changes and termination documentation, while supporting with head office onboarding and new hire induction plans.
• →Working with ADP to review payroll processing for accuracy and timeliness, including salaries, benefits, garnishments, taxes and other deductions, and processing special and off-cycle payrolls when needed.
• →Managing timekeeping data, auditing retail timesheets weekly, processing monthly commissions and quarterly bonuses, and ensuring new hires are included.
• →Helping resolve payroll queries, improve procedures and maintain data integrity across payroll and HR systems through regular checks of workflow updates.
• →Partnering with UK Payroll and Finance on post-payroll audit reporting, US payroll preparation, fortnightly payroll journals, monthly healthcare journals and ad hoc financial reporting.
• →Working with Accounts Payable on timely invoice processing, providing documentation for Finance and employee audits, and supporting the UK Finance team with employee 401(k) processing and annual audits.
• →Maintaining organized, compliant employee records, preparing HR reports and policies as required, and keeping up to date with relevant federal, state and local legislation to share key updates.
• →Tracking paid time off and sick leave for head office and retail teams, managing North American unemployment and workers’ compensation claims, and supporting with leaves of absence, paid family leave and disability claims.
• →Providing employment verifications for current and former employees, managing incoming and outgoing US mail in line with handling requirements, and embedding diversity, equity and inclusion across HR processes.

#WeAreReiss

We recognize the importance and power of diversity within our business and, as such, we ensure that our people processes are fair, transparent and promote equality of opportunity for all candidates.

It is our pledge that candidates will not be discriminated against on the grounds of gender, gender identity or expression, pregnancy, marital status, age, race, color, ethnic background, nationality, disability, sexual orientation, religion, religious or similar belief. Every individual will be treated with respect.

We know that some people won’t apply for a role unless they feel they meet all of the requirements listed. We want you to know that finding people who will add to our inspirational culture and have a learning mindset is incredibly important to us. Even if you feel you don’t tick all the boxes, we’d still like to hear from you.