RCI: Administrative Analyst

Philippines·Mandaluyongmid

OtherAdministrative

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Quick Summary

Overview

Job Objective / Purpose The Admin Analyst helps ensure that the office runs smoothly by providing support for both administrative tasks and facilities management.

Technical Tools

excelms-office

Job Objective / Purpose

The Admin Analyst helps ensure that the office runs smoothly by providing support for both administrative tasks and facilities management. This role includes organizing office supplies, coordinating maintenance activities, and assisting teams with their day-to-day office needs. She will report to the Admin Supervisor.

Background and Qualifications

Bachelor’s degree or equivalent experience in office administration or related field
2+ years of experience in an administrative or coordination role preferred
Strong organizational and multitasking skills with attention to detail
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Able to work well with others and follow instructions
Ability to handle confidential information with discretion
Comfortable working in a fast-paced environment and meeting deadlines
Problem-solving skills and ability to work independently as well as part of a team
Customer service mindset and professional demeanor
Willing to assist with various office needs and task

Duties and Responsibilities

Coordinate daily office operations and provide admin support
Manage office supplies inventory and place orders when needed
Help coordinate office repairs, cleaning, and maintenance with vendors or service providers
Assist with office space setup and workstation arrangements
Support scheduling of meeting rooms and office equipment use
Handle incoming calls, emails, and messages professionally
Help organize company events, meetings, and trainings
Assist with document filing and record keeping
Support travel bookings and logistics when needed
Ensure office policies and safety guidelines are followed
Liaise with IT, security, and facilities teams for smooth office operations
Assist in tracking office expenses and processing invoices
Provide general support to staff and management as needed
Maintain organized filing systems for physical and digital records
Ensure compliance with company policies and procedures related to office administration