Human Resource Administrator

About the Role

We are seeking a detail-oriented and proactive HR Administrator to support our HR team across the EMEA region (and other markets as required). This role plays a key part in delivering a high-quality HR service to employees and stakeholders while ensuring compliance, accuracy, and efficiency across all HR processes.

The ideal candidate will have a solid foundation in HR operations, strong administrative skills, and a passion for improving processes within a dynamic, international environment.

Key Responsibilities

• Prepare and manage employee documentation including:
  • Offer letters, contracts, contract variations.
  • Probation reviews, disciplinary and grievance documentation.
  • Performance management and redundancy processes (including TUPE).
• Maintain and update HR systems such as:
  • Sage (HR database).
  • Peakon (employee engagement platform).
  • Greenhouse (ATS).
• Coordinate onboarding and offboarding processes:
  • Draft contracts and offer letters.
  • Conduct background and reference checks.
  • Ensure compliance with employment legislation across regions.
• Provide first-line HR support:
  • Respond to employee and manager queries via email, phone, and other channels.
  • Escalate complex issues to HR/People Partners when needed.
• Support performance appraisal and compensation planning processes.
• Collaborate with payroll and finance teams:
  • Ensure accurate and timely payroll data.
  • Support HR audits and compliance checks.
• Manage employee lifecycle processes:
  • Ensure all documentation is complete, accurate, and audit-ready.
• Lead and support HR initiatives:
  • Maternity and paternity processes.
  • Safer recruitment (RTW checks, references, data protection).
• Identify and improve HR processes:
  • Drive efficiency and support automation initiatives.
  • Ensure alignment of global and EMEA processes.
• Support reporting and analytics:
  • Generate HR reports and provide data insights.
• Actively contribute to team collaboration:
  • Participate in meetings.
  • Work closely with People Partners and stakeholders across the business.
    
    

Requirements & Qualifications

Education:

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• HR certification (e.g., CIPD Level 3 or equivalent) is an advantage.
  
  

Experience:

• 3–6 years of experience in an HR administrative or HR operations role.
• Experience supporting multiple regions (EMEA experience is a plus).
• Familiarity with HR systems (e.g., Sage, Greenhouse, or similar ATS/HRIS tools).
  
  

Skills & Competencies:

• Strong attention to detail and organizational skills.
• Good understanding of HR processes and employment law.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and process improvement mindset.
• Ability to work in a fast-paced, dynamic environment.
  
  

Who We’re Looking For

• A proactive and reliable team player.
• Someone who thrives in structured, process-driven environments.
• A candidate eager to grow within an international HR function.