Production Control Administrator | Overnights 12-Hour Shift

Rosina Food Products is seeking a highly organized, detail-oriented Production Control Administrator to join our Operations team! 

This position plays an important role in supporting our Production Supervisors and ensuring our manufacturing operations run efficiently. The ideal candidate will have strong administrative skills, experience working in a manufacturing or production environment, and the ability to manage multiple priorities in a fast-paced setting. 

The Production Control Administrator will be responsible for maintaining accurate production records, monitoring attendance and staffing, tracking documentation compliance, and providing daily administrative support to Production leadership. 

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  Review production, quality, food safety, and operational records to ensure accuracy, completeness, and compliance with company requirements.

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  Monitor production documentation throughout the shift and immediately communicate missing, incomplete, or inaccurate records to Production leadership.

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  Maintain production tracking logs, compliance reports, and documentation dashboards.

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  Monitor employee attendance, call-offs, vacation schedules, and daily staffing levels.

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  Assist Production Supervisors with employee rosters, attendance tracking, and staffing coordination.

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  Enter and maintain production, labor, downtime, and operational data in company systems.

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  Prepare daily, weekly, and monthly production and labor reports.

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  Assist with shift turnover communication, including production summaries and staffing updates.

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  Maintain employee training records, qualification records, and departmental documentation.

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  Monitor SAGE X3 transactions and make adjustments as needed.

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  Support internal audits, documentation reviews, and continuous improvement initiatives.

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  Communicate and collaborate with Production, Quality Assurance, Maintenance, Warehouse, and People & Culture.

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  Assist Production Management with special projects, reporting, and administrative tasks.

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  Maintain confidentiality of employee and company information.

• High school diploma or GED.

• Strong organizational skills with excellent attention to detail.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Ability to maintain accurate records, spreadsheets, and reports.

• Strong written and verbal communication skills.

• Ability to prioritize multiple responsibilities in a fast-paced environment.

• Ability to work independently while collaborating with multiple departments.

• Strong problem-solving skills and the ability to identify and communicate concerns promptly.

• Ability to work a rotating 12-hour night shift schedule, including every other weekend.

• Associate degree in Business Administration, Operations, Manufacturing, or a related field.

• At least 2 years of experience in manufacturing, production support, administrative, or clerical roles.

• Previous experience in food manufacturing.

• Experience with production reporting, attendance tracking, document control, or operational data entry.

• Familiarity with Good Manufacturing Practices (GMPs) and food safety requirements.

• Experience with manufacturing software or ERP systems, including SAGE X3.

• Fast-paced food manufacturing environment.

• Combination of administrative responsibilities and time spent on the production floor.

• Frequent interaction with Production Supervisors, associates, and other departments.

• Exposure to manufacturing environments that may include noise, temperature changes, and moving equipment.

• Position requires standing, walking, sitting, and occasional light to moderate lifting.