Contract Administrator

Ruppert Landscape is a leading provider of commercial landscape maintenance and installation services with more than 3,500 employees serving customers from 55+ branches across the Northeast, Mid-Atlantic, and Southeastern US. We take pride in delivering reliable, high-quality services on a wide range of commercial properties and construction projects. For over 50 years, our mission has been to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

As a Contract Administrator, you will play a key role in supporting the financial and administrative success of landscape installation projects. This position partners closely with operations and project teams to manage contracts, set up and track projects within company systems, oversee billing and collections, monitor work-in-progress, and assist with monthly financial closeouts. By ensuring accurate reporting and efficient project administration, this role helps keep projects on track and aligned with financial goals.

• →Review and finalize bid packages and contract documentation
• →Set up and maintain projects within the cost system to support accurate project tracking, billing, and financial reporting
• →Collaborate with project managers, operations teams, vendors, and customers to support successful project execution and financial performance
• →Coordinate operational communication and maintain accurate work-in-progress schedules and reporting
• →Manage customer billing and collections processes, including preparing, posting, distributing, and tracking invoices for projects managed by internal teams and Project Managers
• →Monitor and collect retention payments in accordance with contract terms and project timelines
• →Coordinate weekly and monthly financial reporting and assist with month-end close activities to support accurate project and company financial performance.
• →Compile and maintain financial and operational data for monthly branch reporting
• →Ensure accuracy and completeness of project financial records, contract documentation, and reporting activities

Our success starts with our people. We are committed to creating opportunities for our team members to grow, lead, and build meaningful careers. Through hands-on training, strong mentorship, and a collaborative team environment, we invest in developing talented individuals who take pride in their work and in supporting one another. Guided by our core values, we are dedicated to doing the right thing for our employees, our customers, and our communities. From maintaining safe work sites to promoting environmental stewardship, we strive to make a positive, lasting impact everywhere we work.

Ruppert Landscape is an Equal Opportunity and E-Verify Employer. 

This job description is subject to change at any time.