House Manager & Family Assistant (with Meal Prep Support)

You’re a self-starter who doesn’t need to be told what to do twice, but you also know how to take direction and execute on someone else’s vision. You’re highly detail-oriented, proactive, and resourceful, with a natural instinct for noticing what needs to be done before being asked. You’re able to juggle multiple priorities, and bring a calm, capable, can-do energy when plans shift. Most importantly, you take pride in following through and genuinely enjoy creating order and making things run smoothly.

You're also warm, sociable, and comfortable being a consistent presence in a home where the family is often around. You communicate clearly and confidently, whether coordinating with vendors, managing a calendar, or prepping a family dinner. You're tech-savvy and comfortable managing schedules, lists, and communication through tools like Google Calendar and Gmail. We’re also looking to expand the role to include childcare responsibilities over time and a genuine interest in child engagement is a plus.

• →Build and implement household systems that create structure, consistency, and ease throughout the home
• →Proactively manage recurring household maintenance and upkeep, including, smoke detectors, humidifiers, air purifiers, and other routine needs.
• →Coordinate donations and ongoing decluttering and organization.
• →Provide care for special and/or delicate household items as needed, including furniture, coffee maker, robot vacuums, washing machine, and water filters.
• →Manage outdoor spaces including weekly clean of front and back porches

• Establish and maintain a weekly meal-planning system aligned with the family’s schedule and preferences.
• Prepare family style dinners 3 times per week in larger batches designed to cover weeknights and weekends
• Coordinate grocery shopping and food deliveries across multiple sources, including Instacart, and Amazon account, and ensure groceries are received and put away
• Keep the kitchen stocked with ingredients and staples needed for planned meals
• Provide kitchen clean-up following meal-prep

• Wash, fold, and organize adult laundry and towels; adhere to specific care instructions for delicate garments.
• Assist with ironing and steaming of designated items.
• Maintain a tidy and well-stocked laundry area

• Arrange mobile or driveway car wash service for family vehicles on a monthly basis
• Coordinate fueling, cleaning, and routine maintenance scheduling

• Maintain and optimize household calendar systems, including the family’s Google Calendar.
• Ensure schedules, commitments, appointments, activities, and logistics are accurately captured and easy to manage.
• Provide proactive reminders regarding upcoming events, appointments, deadlines, and schedule changes to prevent scheduling conflicts.
• Coordinate appointments and activities, including school, camp, extracurricular registration, and medical/dental appointments.
• Identify opportunities for family travel and weekend getaways utilizing the calendar system; support travel arrangements including packing lists and travel prep.
• Lead event and holiday planning by developing and managing guest lists, invitations, RSVPs, and vendor coordination; procure gifts, food, and other items as needed.

• Serve as the primary point of contact for vendors, contractors, and service providers at the home.
• Research and coordinate maintenance needs, including obtaining quotes, scheduling service, tracking completion, and maintaining records.
• Coordinate with the existing maintenance team during scheduled visits and follow up on outstanding items.
• Oversee seasonal preparation of outdoor spaces, including furniture, entertaining areas, and seasonal transitions.
• Conduct weekly walkthroughs to identify and address repair or maintenance needs, and sourcing appropriate vendors needed

• Own household supply management, including maintaining inventory, anticipating needs, and keeping pantry and household essentials consistently stocked.
• Coordinate grocery shopping and deliveries, returns, dry cleaning, gift purchases, and other household errands.
• Handle incoming mail and packages, including box breakdown

Please submit a short intro letter, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.

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