Secretary (Senior Management Office)

Nypsenior

OtherSecretary

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Quick Summary

Overview

[What the role is]Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.

Technical Tools

OtherSecretary

Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.

Responsibilities

~1 min read

Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
Handle first level enquiries from public, colleagues, students and parents.
Handle confidential correspondence and documentation.

Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities.
Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets.
Works as a team with other Secretaries and cover each other’s duties when required.

Assist in organizing Senior Management related events (e.g. lunches & visits).
Support claims and asset-related matters for the Senior Management team.
Maintain accurate records and ensure compliance with organizational policies.
Manage administrative load and delegate tasks as needed.

Prior experience in secretarial or administrative support roles is preferred.
Strong organizational, time-management skills and stakeholder management skills.
High level of discretion and ability to handle confidential information.
Proficiency in Microsoft Office and scheduling tools.