Aquatics Program Administrator

The Aquatics Administrative Assistant plays an important role in supporting the day-to-day operations of the Aquatics Department. This position combines administrative responsibilities with guest service, employee coordination, programming support, and aquatic operations. The ideal candidate is organized, self-motivated, detail-oriented, reliable, and comfortable handling confidential information while working collaboratively with employees and other departments.

Starting wage: $21/hour

• →Work closely with Human Resources to submit documentation and reconcile payroll, personnel, and benefit issues.
• →Process departmental bills, invoices, orders, registrations, and payments.
• →Assist with invoicing, registration, and payment processing through ResortSuite.
• →Maintain accurate daily, weekly, and seasonal records, including payroll, checklists, statistics, training records, and other departmental information.
• →Prepare and distribute minutes for departmental meetings.
• →Assist with employee scheduling, timekeeping, and communication, including emailing, calling, and texting staff.
• →Coordinate and assist with scheduling swim lessons, private instruction, and other aquatic activities.
• →Provide swimming instruction when certified and needed.
• →Work with Group Sales and Food & Beverage to coordinate group reservations, private rentals, birthday parties, day groups, and other events.
• →Assist with the daily opening of condominium pools and the seasonal opening and closing of summer facilities.
• →Help develop and implement new aquatic programs, activities, and operational ideas.
• →Assist with special projects and initiatives as assigned by the Aquatics Director.
• →Serve as Aquatics Manager on Duty when needed.
• →Work as a lifeguard and administer first aid when necessary.
• →Maintain a professional, friendly, and approachable presence when interacting with guests, employees, and other departments.
• →Handle sensitive information with a high level of confidentiality and discretion.
• →Use sound judgment, active listening, and problem-solving skills to address issues and contribute to effective solutions.