CG Operations & Admin Coordinator - 53696377363

Role:  Operations & Admin Coordinator (AU)

Priority Location: Philippines

Working Hours: 8:30AM - 5PM (Mon - Fri) AEST

Salary Range: USD 1000 - 1200 per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote

Role Overview:

We are seeking an experienced Offshore Operations & Admin Coordinator to support our electrical services business. This is not an entry-level admin or executive assistant role. We are looking for someone with strong operational and administrative experience who can manage systems, documentation, and workflows with minimal supervision.

The ideal candidate is organised, process-driven, confident working autonomously, and comfortable taking initiative to keep work moving without being chased.

Key Responsibilities:

• Manage and maintain job and client records in SimPRO (or a similar job management system)
• Document control including job files, compliance documentation, and internal records
• Support project managers and operations with job setup, scheduling, and workflow coordination
• Prepare and process invoices, variations, and supporting documentation
• Maintain, follow, and improve internal admin and operations processes
• Independently follow up tasks and close loops without prompting
• Communicate clearly with internal team members to support smooth job delivery

Candidate Requirements:

• Proven experience in operations, project administration, or senior administrative roles (Executive Assistant-only backgrounds are not suitable)
• Strong experience working with business systems; SimPRO preferred, or similar platforms
• Demonstrated ability in document and process management
• Excellent written and spoken English
• Ability to work autonomously, take initiative, and problem-solve
• Experience in trade, construction, or service-based businesses is highly regarded
• Comfortable managing multiple priorities in a fast-paced environment

Benefits:

• 10 days paid annual leave per year
• 5 days paid sick leave per year
• Public Holidays are flexible and open for discussion
• Can follow either Australian (Queensland) public holidays or local public holidays by agreement