Staff Accountant -67661154222

Position : Staff Accountant

Work Hours (Client) : Monday to Friday, 9am to 5pm CST

Pay Range : $2,000 to $2,500/ month (varies based on skill set and experience level)

Location of Search : South Africa or Latam 

Work Location : Remote

Company Overview:

Our client is a property management and real estate investment company operating a growing multifamily portfolio.

Role Overview:

The Staff Accountant owns day-to-day accounting in AppFolio and QuickBooks Online across a multi-entity, multi-property portfolio. 

This role is responsible for accurate, timely books: payables, receivables, bank and credit card reconciliations, intercompany activity, and a clean month-end close that produces reliable owner, investor, and lender reporting. The ideal candidate is detail-driven, comfortable living inside AppFolio every day, and wants to help build accounting processes in a company that is scaling.

Initial focus will be on payables, receivables, cash, and reconciliations, with responsibilities expanding into close, reporting, and investor accounting as the role develops.

Duties and Responsibilities:

Accounts Payable

• Enter, code, and process vendor bills in AppFolio to the correct property, entity, and GL account; route through approval workflows.
• Perform daily/weekly cash balance reconciliations across all operating and trust accounts; flag shortfalls ahead of payment runs.
• Run weekly payment cycles via eCheck, ACH, and check; manage vendor setup, W-9 collection, and insurance/COI tracking.
• Code and reconcile company credit card activity across entities; chase receipts and resolve unallocated charges.
• Prepare and file annual 1099s from AppFolio vendor data.

Accounts Receivable & Resident Ledgers

• Post and reconcile rent receipts, online payments, and deposits; resolve NSFs, chargebacks, and payment reversals.
• Monitor delinquency, apply late fees per policy, and support collections and move-out processes.
• Audit resident ledgers for accuracy; process security deposit dispositions and refunds within Louisiana statutory timelines.
• Reconcile subsidy and housing assistance payments (e.g., HAP/voucher) to resident and tenant-portion ledgers where applicable.

General Ledger & Month-End Close

• Complete monthly bank reconciliations for all operating, security deposit, and reserve accounts across every entity.
• Maintain and clear clearing/undeposited funds accounts, prepaid and accrued balances, and suspense items.
• Record and reconcile intercompany due-to/due-from activity, management fees, and cost allocations between entities.
• Prepare journal entries, fixed asset and capital improvement capitalization, and depreciation schedules.
• Execute the month-end close checklist and deliver financials within the established close calendar.

Reporting & Owner / Investor Support

• Generate and review owner statements, property-level P&Ls, balance sheets, rent rolls, and variance reports.
• Process owner/investor distributions and contributions; support investor reporting through AppFolio Investment Management as adopted.
• Track lender escrows, replacement reserves, and debt service; assemble lender, refinance, and compliance reporting packages.
• Support annual budgets, budget-to-actual analysis, and year-end tax/CPA workpaper preparation.

Systems & Process

• Maintain the AppFolio chart of accounts, property/entity setup, bank account mapping, and GL settings in coordination with management.
• Document procedures, build reconciliation templates, and recommend workflow and internal control improvements.
• Partner with property managers, leasing, and maintenance on purchase orders, work order billing, and invoice coding.

APPFOLIO COMPETENCIES

Candidates should be able to demonstrate hands-on proficiency in the following areas:

• Payables: Bill entry, approvals, payment runs (eCheck/ACH/check), vendor management, 1099 reporting
• Receivables: Receipts, deposits, resident ledgers, charges/credits, NSFs, delinquency and late fee automation
• Banking: Bank reconciliation, multiple bank accounts per entity, clearing accounts, deposit batching
• General Ledger: Journal entries, GL accounts, property vs. company-level accounting, intercompany entries
• Owners / Investors: Owner statements, distributions, contributions, reserves; Investment Management a plus
• Reporting: Rent roll, P&L, balance sheet, cash flow, aged receivables/payables, custom report building
• QuickBooks Online: Bank feeds and reconciliation, bill pay, journal entries, class/location tracking for corporate and non-property entities

Required Qualifications:

Experience: 3+ years of accounting experience, with at least 1 year in property management or real estate accounting.

Qualifications: Bachelor's degree in Accounting or Finance, or equivalent professional experience.

• Working proficiency in AppFolio (or a comparable platform such as Yardi, RealPage, Buildium, or Rent Manager with willingness to master AppFolio quickly) and QuickBooks Online.
• Basic understanding of U.S. federal and Louisiana tax regulations as they apply to real estate entities, and experience preparing income tax basis financial statements.
• Solid understanding of accrual vs. cash accounting and trust/security deposit accounting.
• Strong Excel skills: lookups, pivot tables, and reconciliation workbooks.
• Demonstrated accuracy, discretion with confidential financial data, and the ability to meet close deadlines.

Preferred Qualifications:

• Multi-entity accounting experience, including intercompany transactions and consolidated reporting.
• Experience with HUD-assisted or affordable housing accounting (HAP contracts, reserves, HUD reporting).
• Exposure to real estate syndication, JV, or fund accounting (capital accounts, waterfalls, investor distributions).
• Familiarity with Louisiana landlord-tenant requirements; AppFolio certification or training completion.