Theatre Scheduler FTC

You will work 37.5 hours per week, primarily:

• Monday to Friday
• 9:00am to 5:00pm

Some flexibility may be required to support the changing needs of the department and the hospital.

Reporting to the Capacity Manager, you will be responsible for the day-to-day organisation of theatre schedules. You will review theatre lists for accuracy, maintain the Outlook diary and work collaboratively with consultants, medical secretaries and the Theatre team to ensure that schedules are fit for purpose.

You will also act as a first point of contact for the department, ensuring that enquiries received by telephone, email or in person are handled professionally, efficiently and by the most appropriate person. 

Your responsibilities will include:

• →Reviewing theatre lists and booking forms to ensure information is complete, accurate and listed correctly
• →Maintaining and updating the theatre Outlook diary
• →Coordinating short-notice cancellations and completing the associated administration
• →Working with the Capacity Manager to allocate ad-hoc theatre sessions
• →Acting as a first point of contact for consultants and their medical secretaries
• →Developing positive and effective working relationships with consultants, secretaries and the wider Theatre team
• →Scheduling anaesthetists for ad-hoc theatre lists and lists without a substantive anaesthetist
• →Liaising with the Theatre Kit Coordinator regarding equipment, kits and prosthesis requirements
• →Identifying procedures that require additional, loaned, specialist or bespoke equipment and liaising with the Theatre team
• →Supporting hospital capacity and theatre planning meetings
• →Maintaining accurate theatre records and ensuring information is archived promptly
• →Processing timesheet information using the appropriate IT system
• →Supporting departmental quality and compliance processes

The successful candidate will have:

• Previous experience in an administrative support role
• Experience of working independently and using their own initiative
• The ability to organise and prioritise a varied workload
• Experience of working to deadlines in a busy environment
• Strong customer service and communication skills
• Excellent attention to detail and a commitment to maintaining high standards
• Confidence using Microsoft Office, including databases, email and diary systems
• Strong written, verbal and telephone communication skills
• The ability to work collaboratively with colleagues and a range of internal and external stakeholders
• A flexible and proactive approach to duties and working arrangements
• The ability to handle confidential and sensitive information appropriately
• A professional, approachable and patient-focused manner

Previous experience within a hospital or healthcare environment would be advantageous but is not essential. An ECDL or other relevant IT qualification would also be desirable.

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Spire Healthcare is committed to creating an environment that attracts, retains and motivates its people. We welcome applicants from all backgrounds and are committed to supporting reasonable adjustments throughout the recruitment process.

If you are an experienced administrator with excellent organisational skills, strong attention to detail and the confidence to coordinate a busy and changing theatre schedule, we would be delighted to hear from you.