Accounting Specialist

Responsible for the accurate and timely processing of vendor invoices, ensuring compliance with company policies, internal controls, and payment terms. Maintains positive vendor relationships by resolving invoice, pricing, freight, and payment inquiries; performs invoice verification, three-way matching, account reconciliations, and vendor record maintenance. Ensures proper approvals are obtained when required, maintains accounts payable records and reports.  Processes Hog Batch payments daily.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is not intended to be all-inclusive, and other duties may be assigned: 

• Collect, maintain, and update vendor records and supporting documentation, including W-9 forms, tax certificates, banking information, and insurance documents, ensuring accuracy and compliance with company policies.
• Perform three-way matching of invoices, purchase orders, and receiving documentation to verify accuracy, ensure proper authorization, and process payments in accordance with payment terms.
• Review and reconcile vendor invoices against vendor statements to verify account accuracy, identify and resolve discrepancies, and ensure timely payment of outstanding obligations.
• Review and verify all vendor invoices for accuracy, completeness, and appropriate supporting documentation, obtaining necessary approvals prior to payment processing.
• Review vendor invoices, pricing, freight charges, and related costs to ensure accuracy, compliance with negotiated terms, and identification of cost-saving opportunities prior to payment processing.
• Serve as the primary point of contact for assigned vendor inquiries, responding promptly to questions regarding invoices, payment status, pricing discrepancies, freight charges, and account balances while maintaining positive vendor relationships.
• Prepare and maintain accounts payable reports for assigned vendors, enter and track vendor use tax information on applicable spreadsheets, and manage electronic and physical accounts payable files to ensure accuracy, compliance, and efficient record retention.
• JDE Accounting Software, Word and Excel
• Cross train to prepare and process Hog Batch Payments daily.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the work environment, knowledge, skill, and/or ability required or preferred.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:   Bachelor's degree in a related field (business administration, accounting or finance) or the combination of education and experience that enables performance in all aspects of the position.

COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from management and employees. 

LANGUAGE SKILLS: Ability to read and interpret documents in the English language such as safety files and procedure manuals. Must be able to effectively communicate with hiring managers and others within and outside of the organization.

MATHEMATICAL SKILLS: Ability to apply mathematical applications to practical situations.  Must possess strong analytical and metric-based skills.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical, diagram, written and/or verbal form and deal with several abstract and concrete variables. 

OTHER SKILLS AND ABILITIES: Must be computer literate in Excel, Word, and Outlook and capable of creating and manipulating spreadsheets. The ability to learn and effectively use any and all other computer programs that are or will be made available.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to talk or hear.  Generally, the incumbent must be able to sit and use a computer for extended periods of time.  The employee frequently is required to stand; walk; move about the facility; use hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. 

NORMAL WORK SCHEDULE:

The hours and days of work are established by departmental needs and at the discretion of management.

MISSION, VISION, & VALUES: Must believe and lead STF’s MISSION of producing quality pork products, igniting the passion and growth of our team members, helping our community thrive, and making our business prosperous. Remembering that together we will achieve more by working safely and cultivating an inclusive and empowering environment.  Must believe and fully engage in STF’s VISION of being a place where we all belong, working as one, to build our future. Must live STF’s VALUES in all decisions, behaviors, and interactions, which include-

SAFETY- Be committed to the safety and welfare of all employees through prevention, education, and awareness, with the ultimate goal of eliminating workplace accidents.

QUALITY- Our customers and families depend on us to provide a safe, quality product, by maintaining the highest food safety standards and desired customer specifications. Must take pride in the products we produce and serve.

DIVERSITY- We embrace diversity, experience, and thought, and actively strive for inclusive behaviors across our company and our work. By promoting these values, we aim to create a positive work experience that encourage a sense of belonging. 

COMMUNITY- Be a positive representative of STF in our community while supporting the organizations who work for the betterment of Siouxland. 

SUSTAINABILITY- Be a steward of the earth by managing our environmental footprint.

JOB DESCRIPTION REVIEW:   I have reviewed this job description in its entirety, and I confirm that I am able to perform the functions and requirements of this position as described herein and explained to me.