Executive Administrative Assistant

We are seeking a highly skilled and professional Executive Administrative Assistant to provide comprehensive administrative support to our Real Estate executive team. This role will directly support the Real Estate executive team as well as indirectly support the wider organization. This role will play a critical role in enabling the effectiveness of the Real Estate organization through coordination, project support, and optimized workflows. The successful candidate will be responsible for managing the day-to-day operations of the executive office, facilitating efficient communication, and ensuring the smooth functioning of administrative processes. This role requires exceptional organizational skills, ability to prioritize work efforts, strong attention to detail, and the ability to handle sensitive and confidential information with the utmost discretion. The Executive Administrative Assistant will play a critical role in optimizing productivity and contributing to the overall success of our organization including but not limited to scheduling, event coordination, supplier set-up, vendor payments, processing of expenses and more.

• High school diploma or general education degree (GED), required
• Bachelor’s Degree in a relevant field, preferred
• 3 + years’ experience as an executive assistant to a Senior Manager, required
• Familiarity with project tracking tools and AI-enabled productivity tools (Copilot, ChatGPT), preferred
• Strong organizational and project coordination skills with the ability to manage multiple priorities, required
• Intermediate to advanced PC software Application skills (Excel, PowerPoint, Outlook) and collaboration tools such as Teams, required
• Operation of standard office equipment, required
• Excellent interpersonal skills, required
• Excellent composition/proofreading skills, required

Our Organization has a business casual environment and focuses on teamwork, associate development, training, and continuous improvement. We offer competitive wages, excellent affordable insurance benefits (including health, dental, vision and life), 401K plan, paid vacation and holidays.

Our Organization is an equal opportunity employer.