Director, Finance and Administration

United States·Tucsonexecutive

OtherDirector

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Quick Summary

Key Responsibilities

This position will oversee the organization’s financial and administrative functions and act as a strategic partner in support of its planned growth and capital fundraising campaigns.

Requirements Summary

Top candidates will have proven experience developing, refining, and leading transparent and efficient financial and business management strategies, procedures, and reports,

Technical Tools

OtherDirector

Fox Tucson is seeking a Director of Finance and Administration to join their leadership team!

Who you are:
You have a high level of integrity, accountability, thoroughness, accuracy, and attention to detail.
You have keen analytical, organizational, and problem-solving skills that support sound decision-making.
You think strategically and quickly identify opportunities for process improvements, balancing sometimes competing priorities within available resources.
You have excellent communication and collaboration skills with the ability to prioritize, listen, offer solutions, negotiate, and work constructively with a variety of internal and external stakeholders.

What you will do:
This position will oversee the organization’s financial and administrative functions and act as a strategic partner in support of its planned growth and capital fundraising campaigns.

Financial Management

Create, analyze, and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program, and grants accounting.
Coordinate and lead the annual financial review/audit process, liaise with external auditors, the finance committee of the Board of Directors, and the CEO; assess any changes necessary.
Lead annual budgeting and financial planning process in collaboration with department directors; administer and review financial plans and budgets; monitor progress and changes, and keep leadership apprised of the organization’s financial status.
Day to day entry and/or oversight of accurate revenue recording.
Manage organizational cash flow and forecasting, with an understanding of deferred revenue and the associated reconciliation process.
Manage financial management/reporting system, preparing monthly, quarterly, and annual reports as required by the board, CEO, and department directors to support sound decision-making across the organization.
Conduct ongoing financial controls assessments, enhancing internal systems and procedures, ensuring that all accounting, bookkeeping, accounts payable/receivable, and bank reconciliations are organized and accurate in accordance with generally accepted accounting principles (GAAP).
Effectively identify issues, concerns, and opportunities; and advise on critical financial matters.
Track and correctly manage/monitor grants and restricted funds received.

Administration & General Business Operations

Oversee the Human Resources function to include an internal HR Generalist and external payroll processing/professional employer organization (PEO) partner with the goal of delivering best-in-class hiring, onboarding, and employee development practices to support ongoing growth and a vibrant culture.
Oversee and participate in basic administrative and office functions (including purchasing procedures, phones, business systems, general supplies, and equipment) to ensure efficient and consistent operations.
Update, implement, and maintain all required business and general liability insurance policies, bank accounts, government reporting, business and operating licenses, and contracts with major vendor partners.
Ensure accuracy, completeness, and efficiency of use of corporate records, documentation and files, financial and business records, and general filing systems

Department Leadership

Recruit, hire, train, and directly supervise Accounting Specialist, Human Resources Generalist, and Business Operations Manager
Work collaboratively with Fox leadership team to ensure alignment with other department functions and support overall organizational success and continuing positive impact of the Fox.
Act as a strategic partner to the CEO, continuing to evolve systems, processes, best practices, growth, and financial strength on behalf of the organization and in support of their expansion.

What you will get:
This is an incredible time to join and have an impact on “The Crown Jewel” and cultural center of Tucson, as they continue to gain momentum in the expansion that will have an impact for generations to come! Learn more: The future is right around the corner!

Salary Range: $78,000 – 104,000 with room to grow as they do
Health and Dental with up to 75% employer contribution to employee premium
401K following 6 months of employment
Generous PTO: Vacation + Sick Time + 11 Paid Holidays

Values: Togetherness & Community · Growth · Partnership · Respect & Inclusion · Quality & Craftsmanship · Sustainable Legacy

Qualifications:
Top candidates will have proven experience developing, refining, and leading transparent and efficient financial and business management strategies, procedures, and reports, in a dynamic and evolving non-profit environment.

Bachelor’s degree in finance, accounting, or business administration, or equivalent experience in a related field of study.
Seasoned accounting and finance professional with a minimum of 7 years of overall experience that includes at least 5 years of progressive financial management experience in a non-profit organization.
Successful track record in budgeting, cash flow oversight, financial reporting, and monthly & annual closes, reconciliations, and audits. and grants and restricted funds tracking
Expertise in QuickBooks Online or equivalent accounting software
Thorough understanding of grants, donations, and restricted funds tracking and accounting
Demonstrated understanding of deferred revenue booking and accounting
Proven ability to think strategically and quickly identify opportunities for process or systems improvements, balancing competing priorities within available resources
Excellent communication and collaboration skills with ability to prioritize, listen, offer solutions, negotiate, and work constructively with a variety of internal and external stakeholders

Success in developing others through example setting and knowledge sharing, including direct reports, peers, and department heads

The Fox Theater Tucson: We make memories. We make connections. We make Tucson proud.
MISSION
We enliven Tucson, fostering community growth and connections by shaping exceptional, live arts experiences in a celebrated setting.
VISION
Our vision is to serve as a leader and collaborative partner in a thriving Tucson cultural landscape. Central to our purpose is the ongoing enjoyment and continued vitality of a cherished and historically significant venue. Our success rests in how the theatre and its programs embody and facilitate a positive sense of place and connectedness, holding cherished memories and creating transformational new arts experiences for Tucsonans of all ages and backgrounds.

Fox Tucson Theatre's commitment to Diversity, Equity, Inclusion, and Access
The Fox Theater Tucson is an equal opportunity employer and is committed to fostering an environment that is inclusive and welcoming for board and staff members with different backgrounds, identities, and lived experiences. Their culture embraces differences in gender expression and identity, age, culture, ancestry, ethnicity, race, color, sexual orientation, physical ability, learning style, religion, familial status, marital status, occupation, veteran status, nationality, citizenship, socio-economic status, and the many forms of composite subjectivity and life experiences.