Pre-Award Administration Specialist

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

A Bachelor's degree from an accredited institution.

• Two years of professional experience in sponsored programs, proposal development, finance, compliance, or project coordination

• Experience supporting proposal development (e.g., USDA), grant administration, or sponsored projects in a higher education, government, nonprofit, or research environment.
• Experience assisting with budget development, budget review, or financial administration.
• Experience using electronic research administration systems (e.g., Streamlyne), sponsor submission portals, or other complex online systems.
• Experience interpreting and applying policies, procedures, guidelines, or regulatory requirements.
• Experience providing professional support to faculty, researchers, administrators, or other stakeholders.
• Experience developing guidance materials, process documentation, templates, or training resources.

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

• Knowledge of research administration, grant proposal preparation, budgeting, or related administrative practices.
• Ability to interpret and apply sponsor guidelines, institutional policies, procedures, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing demands while maintaining attention to detail.
• Strong written, verbal, and interpersonal communication skills with the ability to work effectively with faculty, staff, administrators, and external stakeholders.
• Ability to learn and utilize internal and external electronic research administration systems, sponsor portals, and related technologies.
• Ability to follow established processes and exercise sound judgement, while contributing ideas that improve operational efficiency, service quality, and workflow effectiveness. 
  
  
  

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.