Payroll Administrator / LEMs Coordinator (BC)

• Collect and reconcile timesheets, equipment logs, material tickets and delivery records; check completeness, quantities, dates and supervisor approval.
• Prepare and enter daily labour, equipment and materials records in Power Apps or the designated LEM system using approved work and cost codes.
• Validate employee hours, equipment identifiers and operating or standby hours, material quantities and supporting tickets against approved project records.
• Check regular and overtime hours, shift premiums, allowances and other payroll inputs against approved employee terms, project rules and applicable requirements.
• Identify missing approvals, duplicate entries, incorrect rates and coding errors; obtain authorized corrections before payroll or LEM submission.
• Coordinate daily LEM review and required client sign-off; track submitted, approved, disputed and outstanding records with the Commercial and Project Controls Leads.
• Maintain employee assignment and equipment registers; coordinate approved mobilisation, demobilisation and master data changes with responsible teams.
• Prepare payroll batches and supporting reconciliations by the required cutoff; track submission, approval and correction status.
• Liaise with Corporate Payroll on processing, adjustments and employee queries; communicate exceptions promptly to the responsible project lead.
• Reconcile LEMs and payroll reports to source records; provide validated hours, quantities and coding for project cost reporting and billing support.
• Maintain payroll and LEM files, signed records and an audit trail of corrections while protecting confidential employee information.
• Support payroll, LEM and billing audits and project closeout by resolving outstanding records and completing reconciliations.
• Follow SMJV safety and approval procedures; obtain independent authorisation for pay changes, billing rates, adjustments and payroll release.

• Post-secondary education or training in payroll, accounting, business administration or a related field, or an equivalent combination of education and relevant experience.
• Recognized Canadian payroll coursework or certification is an asset.

• Typically, 2 or more years of construction payroll, timekeeping, LEM coordination or relevant project administration experience.
• Experience with field timesheets, equipment logs, materials tickets, project coding and reconciliations is preferred. Union or multi-project payroll experience is an asset where applicable to the assignment.

• Strong numerical accuracy, attention to detail and ability to resolve discrepancies before submission cutoffs.
• Working knowledge of Canadian payroll processes and the ability to apply approved project pay rules and escalate interpretation questions.
• Proficient Excel and data entry skills and experience with payroll, LEM or digital time capture systems.
• Ability to reconcile labour, equipment and materials records and follow up missing client or supervisor approvals.
• Ability to handle confidential information and communicate clearly with employees, supervisors and Corporate Payroll.
• Familiarity with Power Apps, Digital Time Capture or similar construction administration tools is an asset.

Department: Commercial/Project Controls
This is a project based position