Executive Administrative Assistant

United States·San FranciscoRemotemid

OtherExecutive Administrative Assistant

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Quick Summary

Overview

Title: Executive Administrative Assistant Job Type: Full-Time, Remote Timings: 4 PM - 1 AM (Pakistan Standard Time) Job Overview We are seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support daily business operations and communication workflows.

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OtherExecutive Administrative Assistant

Title: Executive Administrative Assistant

Job Type: Full-Time, Remote

Timings: 4 PM - 1 AM (Pakistan Standard Time)

Responsibilities

~1 min read

Responsibilities

~1 min read

→Monitor and manage emails, client communications, and internal channels (including chats and Zingle)
→Assist in drafting, reviewing, and responding to emails
→Perform data entry and maintain accurate records across systems
→Schedule messages, reminders, and follow-ups, ensuring timely confirmations
→Support staffing managers with event-day logistics (check-ins and check-outs)
→Prepare and send client quotes using existing workflows and tools
→Schedule and manage follow-up communications with clients
→Draft and prepare contracts as required
→Work extensively with Zoho One (especially Books and CRM) to manage and streamline operations

Responsibilities

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→Support sales pipeline management and client follow-ups
→Handle advanced CRM and contract management tasks
→Provide broader administrative and executive support
→Assist with basic marketing tasks and process documentation
→Identify opportunities to improve workflows and operational efficiency

Requirements

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Bachelor’s degree in Business Administration, Management, or a related field (preferred)
1–3 years of experience in operations, administration, or a similar role
Strong written and verbal communication skills
Experience with CRM systems, preferably Zoho One (Books & CRM)
Excellent organizational and multitasking abilities