Coordinator - Program/Event (East Coast)

New Jersey - LyndhurstFull-Timemid

OtherCoordinator

1 views0 saves0 applied

Apply Now

Quick Summary

Overview

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

Key Responsibilities

The Coordinator will be responsible for executing logistics for pharmaceutical educational events and ensuring that commitments are met on schedule and within budget.

Technical Tools

excelms-officecustomer-successsaas

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

The Coordinator will be responsible for executing logistics for pharmaceutical educational events and ensuring that commitments are met on schedule and within budget. This person must maintain consistent communication with various internal and external stakeholders in a high-volume, deadline-driven environment.

This is a hybird role with required in office time Tuesday, Wednesday and Thursday of each week.

Database management - manage promotional educational programs within the proprietary system

Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines

Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements

Coordinate payment with venues/caterers and any other vendors

Frequent daily communication with sales representatives and faculty as needed

Review all venue contracts for accuracy/ensure customer compliance requirements are met

Ensuring all event materials are complete and accurate

Work closely with other team members to ensure successful execution of events

Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)

Effectively manage a high volume of events while also responding to emails and phone calls

Manage and monitor a high volume of emails daily.

Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)

High School diploma or equivalent; College Degree Preferred

1+ years experience in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)

Pharmaceutical Speaker Bureau experience is a plus

Pharmaceutical Event Planning experience is a plus

Strong analytical and problem-solving skills

Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume

Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities

Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred

Exceptional attention to detail

Ability to work and thrive in a team atmosphere

Positive attitude and maintain a “Whatever it Takes” attitude

Ability to take on additional ad hoc tasks as needed to support the team

Ability to maintain productivity while performing repetitive planning tasks every day

Medical, dental, vision, and basic life insurance

Flexible PTO and company paid holidays

Retirement programs

1% charitable giving program

Base pay: $22 - $28 per hour

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.